Administrative Assistant

The Salvation Army; Clay Arsenal (CT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health care coverage

Pension plan

Telehealth

Life insurance

Disability coverage

Flexible spending accounts

403(b) plan

Generous paid time off

PSLF eligibility

Job summary

The Salvation Army is seeking an Administrative Assistant for the Divisional Headquarters in Hartford, CT. This full-time, non-exempt position supports the Advancement Department and Donor Relations Office, handling donor communications, CRM reporting, and events coordination.

You will work under the Divisional Donor Relations Director, maintain donor records, and assist with major gift efforts while ensuring confidentiality and accuracy across tasks in a fast-paced nonprofit environment.

Qualifications

• High school diploma required; five years of relevant experience.
• Ability to multitask in a fast-paced environment.
• Confidentiality and accuracy must be maintained.
• Strong interpersonal and writing skills.

Responsibilities

• Act on behalf of DDRD when not in office.
• Assist Advancement team projects and events.
• Support donor communications and relationship building.
• Manage a major donor caseload and conduct donor research.
• Produce reports from CRM and maintain donor records.
• Support donor visits and multi-channel communications.

Skills

Multitasking

Confidentiality

Interpersonal skills

Writing skills

Education

High school diploma

College background preferred

Tools

Microsoft Office Suite

Salesforce

Job description

Overview

Position: Administrative AssistantLocation: Divisional Headquarters, Advancement Department, Donor Relations Office (Hartford, CT)Status: Non-exempt, Full-timeHours Per Week: 37.5Schedule: Monday-Friday, 8:30 am – 4:00 pm (includes two 15-minute breaks per day)Supervisor(s): Divisional Donor Relations Director

Responsibilities

• Act on behalf of DDRD with donors and internal staff when DDRD is not in the office.
• Assist and participate in Advancement team projects and special events, as needed.
• Assist with stewardship efforts of select donors by building relationships via personalized mail, email communications, phone calls, and ongoing written contact.
• Assist with the management of a major donor caseload.
• Conduct donor research.
• Conduct system reports from CRM to facilitate development efforts.
• Develop and implement strategies that nurture donor loyalty and foster personal relationships with select mid-level donors. Track all efforts and activities in the database.
• Facilitate donor visits with DDRD.
• Maintain accurate donor records.
• Maintain contact with external financial institutions to support donor transactions.
• Perform general office procedures.
• Produce project proposals and major gift collateral material.
• Report monthly major gift production statistics to THQ.
• Resolve discrepancies and obtain further information for incomplete and missing donor details by reviewing, researching, and correcting Salesforce donor records.
• Serve as the primary contact for incoming phone calls and email requests from select donors, solicit feedback, and track responses in the database.
• Support multi-channel donor communications.
• Work collaboratively with the DDRD to develop short and long-term strategies.
• Work with the Director of Advancement and DDRD to plan and implement William Booth Society mailings throughout the Division and track William Booth Society gifts.
• Adhere to guidelines for staff responsibilities as found in The Salvation Army’s Employee Manual.

Qualifications

• A high school diploma and five years of relevant professional experience are required, and a college background is preferred.
• Ability to multitask in a fast-paced environment.
• Ability to work a flexible schedule as needed.
• Capable of providing the utmost confidentiality and accuracy.
• Must complete all required training upon hire.
• Must have interpersonal, computer, and writing skills.
• Proficiency with Microsoft Office Suite and donor management software, notably Salesforce, is preferred.

The Salvation Army is pleased to offer a comprehensive benefit program to full-time employees who work at least 30 hours per week, including...

• Comprehensive health care coverage, including dental/vision/hearing, with low cost employee premiums, co-pays, and deductibles
• Employer-funded pension plan (100% vested after five years of eligible service)
• Telehealth/online doctor visits
• $20K Basic Life Insurance including grief counseling services, funeral planning services, and will/power of attorney/legal document preparation (no cost to employee)
• Voluntary life insurance
• Short-term disability coverage (no cost to employee)
• Long-term disability coverage
• Supplemental insurance coverage options (Aflac, homeowners, auto, and pet insurance)
• Flexible spending accounts for health care and dependent care
• 403(b) tax-deferred annuity plan
• Generous paid time off, including holidays, vacation, sick, personal, bereavement, and marriage leave
• Eligibility for the federal government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a great purpose!

Learn more about The Salvation Army's Southern New England Division at Southern New England Division - Serving Connecticut & Rhode Island

An Equal Opportunity/Affirmative Action Employer: All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status.