Administrative Assistant

Global Faculty; Clarksburg (MD); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Attractive salary package

Full-time position

Great team environment

Job summary

Global Faculty Organization in Clarksburg, MD is seeking an Administrative Assistant to provide direct support to the Executive Director and leadership team. The role coordinates daily operations, communications, and organizational priorities, serving as a central contact for stakeholders and managing schedules, documents, and follow-ups.

The position emphasizes confidentiality, organization, and proactive problem-solving.

Qualifications

• Bachelor degree or higher is preferred; no formal degree required in some cases.
• Passion for software products and autonomy are essential.
• Attention to confidentiality and professional discretion.

Responsibilities

• Manages Executive Director's calendar, appointments, and daily schedule.
• Coordinates meetings, prepares agendas, tracks action items and follow-ups.
• Primary contact for emails and internal communications.
• Organizes and maintains documents and files, both digital and physical.
• Prepares reports, correspondence, and administrative materials.
• Tracks tasks and deadlines to ensure timely completion.
• Supports coordination with staff, mentors, and external stakeholders.
• Assists with data entry and updates within internal systems (e.g., Odoo).
• Maintains confidentiality of sensitive information.
• Supports event coordination, travel arrangements, and logistics.
• Identifies inefficiencies and proposes improvements.
• Maintains a professional and organized office environment.

Skills

Passion for software products

Highly creative and autonomous

Education

Bachelor Degree or Higher

No formal degree required; experience preferred

Tools

Odoo platform

Job description

Location:

Clarksburg, United States

Organization Name:

Global Faculty Organization

Department Description:

The Administrative Assistant provides direct support to the Executive Director and leadership team, ensuring the smooth coordination of daily operations, communications, and organizational priorities. This role functions as a central point of contact for internal and external stakeholders, managing schedules, documents, and follow-ups. The Administrative Assistant helps maintain efficiency across departments by organizing workflows, tracking tasks, and supporting compliance-related and operational processes within the Global Faculty Organization.

Brief Description:

This is a 12-month administrative support position within Global Faculty Organization.

Salary Range: Competitive (based on experience)

CLOSING DATE: OPEN

Detailed Description - Duties & Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

Manages the Executive Director's calendar, appointments, and daily schedule;

Coordinates meetings, prepares agendas, and tracks action items and follow-ups;

Serves as a primary point of contact for emails, calls, and internal communications;

Organizes and maintains digital and physical documents, records, and files;

Prepares reports, correspondence, and administrative materials as needed;

Tracks tasks, deadlines, and organizational priorities to ensure timely completion;

Supports coordination with staff, mentors, school partners, and external stakeholders;

Assists with data entry and updates within internal systems (e.g., Odoo platform);

Maintains confidentiality of sensitive information and organizational data;

Monitors communications and ensures timely responses and follow-ups;

Supports event coordination, travel arrangements, and logistics when required;

Identifies administrative inefficiencies and proposes practical solutions;

Maintains a professional and organized office environment;

Performs other duties as assigned.

Job Requirements

Qualifications

Strong organizational and time management skills;

Ability to multitask and prioritize effectively in a fast-paced environment;

Excellent written and verbal communication skills;

High level of discretion, professionalism, and confidentiality;

Strong problem-solving skills and proactive mindset;

Comfortable using computers, email systems, and basic digital tools;

Ability to anticipate needs and support leadership without constant direction;

Reliable, detail-oriented, and highly responsive.

Education Requirements

No formal degree required. Relevant experience, organizational ability, and professionalism are strongly preferred.

Certification Requirements

None.

Supervisory Responsibilities

None.

Direct deposit is required as a condition of employment.

Successful applicants will work exclusively with Global Faculty Organization.

Equal Opportunity Statement

Global Faculty Organization is an Equal Opportunity Employer and provides reasonable accommodations for individuals with disabilities upon request.

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

Responsibilities

• Lead the entire sales cycle
• Achieve monthly sales objectives
• Qualify the customer needs
• Negotiate and contract
• Master demos of our software

Must Have

• Bachelor Degree or Higher
• Passion for software products
• Highly creative and autonomous
• Valid work permit for Belgium

Nice to have

• Experience in writing online content
• Additional languages
• Strong analytical skills

What's great in the job?

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast evolving company

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weeklysports sessions, team building events, monthly drink, and much more

A full-time position
Attractive salary package.

Trainings

12 days / year, including
6 of your choice.

Sport Activity

Play any sport with colleagues,
the bill is covered.