Administrative Assistant

valmont; Claremore (OK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Total Wellbeing benefits

Job summary

Valmont in Claremore, OK seeks an Administrative Assistant to handle daily administration for site leadership, prepare reports, schedule meetings, and support the Accounting Department with AP processing. The role emphasizes data handling, calendar management, and file organization within a fast-paced office.

Ideal candidates will have 4+ years’ experience, strong MS Office skills, and excellent communication.

Qualifications

• High School diploma or equivalent required.
• Proficient with Microsoft Suite Products (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize, organize and balance work needs and deadlines.
• Detail oriented with excellent organizational skills.
• Excellent communication skills, both written and verbal.
• Must interact with employees at all levels and handle confidential information.
• Ability to work independently and on teams.

Responsibilities

• Handle day-to-day administration for site leadership and accounting support.
• Prepare reports and presentations using Word, Excel, PowerPoint and Publisher.
• Schedule meetings and coordinate travel, calendars, and logistics.
• Process mail, accounts payable documentation and data entry.
• Maintain records, filing, and confidential documents.
• Liaise with vendors and manage office supplies and equipment.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Data entry

Communication

Education

High School diploma or equivalent

Associates Degree preferred

Bachelor's Degree (Preferred)

Tools

Publisher

Job description

6492 Tower Lane Claremore Oklahoma 74017

Why Valmont

We're Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today . We are the modern workforce .

Are you ready to move the world forward?

A Brief Summary of This Position

The Administrative Assistant is an Individual Contributor responsible for handling all of the day-to-day demands of the site leadership in all areas of administrative support, completing reports, scheduling meetings, booking travel/venue for meetings, ordering supplies, answering phone and monitoring front door visitors. This role will also provide support for the Accounting Department in processing mail, Accounts Payable and analysis as needed.

Essential Functions

• Driver Check-In & Yard Flow: Serve as the primary driver check-in point and monitor Live Load aging on the counter to prevent stagnation beyond planned loading windows. Follow up with assigned carriers if dates slip.
• Camera & Digital Records: Maintain the Live Load camera system, upload footage to the shared drive, perform short-form filing, and execute record-keeping as needed.
• Document Processing & Auditing: Assemble and organize completed BOL packets, verify short forms match loads, retention of short forms, and route completed documentation to Shipping manager and shipping coordinators.

• Gather data from multiple sources and compile in to reports for management
• Prepare reports and presentations on a variety of topics in various format utilizing Word, Excel, PowerPoint and Publisher Software
• Determine significance and distribution of incoming correspondence and deliver to appropriate personnel
• File and retrieve confidential company documents, records and reports
• Maintain calendars as applicable, respond to meeting requests, and handle logistics of day to day activities
• Schedule meetings for senior leadership and coordinate joint meetings, conferences, conference calls, etc.
• Take messages, answer email and send memos and other types of correspondence on behalf of site leadership
• Maintain appropriate professional competencies, certifications, licenses, etc., necessary to perform job
• Liaison with copier vendor to report issues, schedule cleanings, etc.
• Orders office supplies as needed
• Accounts Payable support of documentation
• Analyze data and prepare charts
• Other administrative and analytical duties as assigned

Required Qualifications of Every Candidate

• High School diploma and 4+ years of work/educational experience or Associates Degree
• Proficient with Microsoft Suite Products (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize, organize and balance work needs and deadlines of multiple groups
• Detail oriented with excellent organizational skills
• Excellent communication skills, both written and verbal
• Must be able to interact with employees at all levels of the organization
• Demonstrates credibility and integrity, sound judgment and the ability to keep confidential information
• Must be able to work without supervisory oversight and on teams as needed
• Demonstrates a passion for the business, its products and its customers
• Ability to deliver results
• Demonstrates continuous improvement efforts and actively looks for ways to reduce waste

Highly Qualified Candidates Will Also Possess These Qualifications

• Three years office administration experience
• Business Degree is preferred
• Experience within a manufacturing company, division or corporate office setting

Working Environment and Physical Efforts

Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment.

Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to en