Associate Project Administrator

valmont; Omaha (NE); On-site; USD 45,000 - 60,000; Full time

Job summary

Valmont in Omaha, NE is seeking an individual contributor to act as the main liaison between Valmont and customers for Requests for Quotations, orders, pricing, and margins. The role requires coordinating with Sales, Engineering, and other departments to ensure accurate quotes, timely orders, and proper delivery terms.

The position concentrates on order processing, contract review, and maintaining customer master files, with daily collaboration across multiple Valmont plants to optimize

Qualifications

• Bachelor's or Associate degree in a relevant field with 3+ years of experience or 5+ years in relevant experience
• Strong interpersonal, verbal, and written communication skills
• Ability to exercise independent judgment and discretion
• Ability to maintain a positive, professional attitude in a high-volume, fast-paced environment with deadlines
• Excellent problem-solving skills with attention to detail and math orientation
• Team-oriented with strong organizational skills
• Advanced knowledge of MS Excel, Word, and Outlook
• Self-starter with planning and multitasking abilities
• Knowledge of customer specifications and manufacturing processes is essential

Responsibilities

• Coordinate between Valmont and customers for quotes and orders
• Process quotes and orders promptly and monitor workflow across departments
• Maintain quote/order systems and implement changes
• Build and manage front-end project schedules to keep production informed
• Establish relationships with Valmont plants to ensure timely orders
• Resolve issues quickly with internal and external stakeholders
• Verify orders against quotes and contracts and communicate progress to customers
• Maintain customer master files to improve quotation and order turnaround time
• Provide input to Engineering and Drafting teams on orders
• Use drafting systems to identify production part numbers and address shortages
• Support Sales with territory and order feedback

Skills

Interpersonal skills

Communication

Independent judgment

Attention to detail

Team player

Organizational skills

Education

Bachelor's degree

Associate degree

Business emphasis

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

15000 Valmont Plaza Omaha Nebraska 68154

Why Valmont

We're Here to Move the World Forward.Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today . We are the modern workforce . Are you ready to move the world forward?

Location: Valley, NE Facility (onsite)

A Brief Summary of This Position

This individual contributor position is the main coordinator between Valmont and our customers in areas of requests for quotations, accepting and processing orders, computing accurate prices, maintaining management directed margins, negotiating price and delivery to obtain orders, handling all quote and order related issues for our customers.

Essential Functions

• This position reports to a Project Administrator Supervisor or Manager and has no direct reports
• This role should have the ability to collaborate effectively with other functional areas such as: Sales, Engineering, Drafting, Industrial Engineering, Marketing, Legal, Manufacturing, Production Control, Purchasing, Shipping, Traffic, Accounting, Certifications, and remote manufacturing locations
• Process quotes and/or orders on a timely basis and monitor flow through various departments, including expediting when required
• Maintain a complete understanding of the quote and order entry systems and all the process and procedure changes that occur
• Build and manage front-end project schedules to ensure production facilities receive work timely
• Establish and maintain a reliable working relationship with the Valmont manufacturing plants
• Expeditiously resolve problems as they occur both internally and externally
• Verify orders received against quote and contract documents; enter and schedule orders and maintain open communication with representatives and customers as to the progress of orders
• Establish and maintain customer master files on all assigned accounts to provide timely information, minimize quotation and order turnaround time, and to maximize accuracy and effectiveness
• Carry out all special assignments as requested by Manager/PA Supervisor

Other Important Details about the Role

• Order processing
• Comparison of total purchase order terms to Valmont terms and pricing policy
• Contract review of product, price, and delivery
• Maintain two-way flow of information between company departments and the various external contacts on Division-related orders
• Calculate margins and commissions
• Determine which manufacturing site an order will be built
• Provide production control with input for order scheduling
• Order expediting through all internal departments
• Credit-related functions
• Provide pertinent information to Engineering and Drafting teams on individual order basis
• Use available drafting systems to determine production part numbers for new orders and ship shortages
• Provide feedback as requested by the Sales Department on general territories and individual customer orders

Required Qualifications of Every Candidate

• Preferred Bachelor's in relevant field or Associates Degree in relevant field with 3+ years of experience or 5+ years of relevant experience
• Demonstrated strong interpersonal, verbal, and written communication skills
• Demonstrated ability to use independent judgment and discretion
• Demonstrated ability to keep a positive, professional attitude in a high volume, fast-paced environment subject to specific deadlines which must be met
• Must possess advanced problem-solving skills, with attention to detail and a number/math orientation
• Ability to work in, and be an integral part of, a team environment
• A strong working knowledge of Microsoft Excel, Word, and Outlook
• Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
• High level of attention to detail and knowledge of the customer's specification requirements as well as a thorough understanding of the end use of the product and the manufacturing processes used to make the product

Highly Qualified Candidates Will Also Possess These Qualifications

• Bachelor's degree with an emphasis in Bus