Administrative Assistant

VECRA, Inc.; City of Albany (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. in Albany, NY is seeking a full‑time Administrative Assistant to provide office and administrative support, Monday–Friday, 8:00am–5:00pm, on‑site.

You will manage calendars, prepare reports and presentations, handle files, arrange travel, and assist with day‑to‑day operations while ensuring accuracy and confidentiality. Strong MS Office skills and the ability to work independently or with a team are essential.

Qualifications

• High school diploma or equivalent.
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications, especially Outlook, Word, Excel, Teams, and calendars.
• Experience supporting day-to-day office operations, including supplies, equipment, and document management.
• Ability to data-enter and extract data from databases.
• Ability to work independently and in a team.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Work closely with onsite staff and managers to meet contract deliverables and standards.
• Manage staff calendars on a day-to-day basis.
• Prepare reports and presentation materials.
• Establish and maintain electronic and hard copy files and logs.
• Arrange travel and prepare related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Handle mail distribution and inventory of supplies.
• Answer and route phone calls to appropriate parties.
• Perform other assignments as needed.

Skills

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Calendar management

Data entry

Administrative support

Education

High school diploma (or equivalent)

Two-year minimum experience in a professional office

Tools

Microsoft Office Suite

WebEx

Zoom

Job description

Administrative Assistant

VECRA, Inc. ("VECRA") has a requirement for an Administrative Assistant. VECRA VIP will join work in New York state to carry out the day-to-day tasks in support of VECRA and Federal government, State, Public and/or Commercial clients.

VECRA is seeking a Full-Time

VECRA, Inc. ("VECRA") has a requirement for an Administrative Assistant. VECRA VIP will join work in New York state to carry out the day-to-day tasks in support of VECRA and Federal government, State, Public and/or Commercial clients.

Company Description

VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA's extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate

Job Summary

The administrative assistant position will provide office and administrative support. This position is full-time and expected to report on site in Albany, New York, Monday through Friday, between the hours of 8:00am - 5:00pm with a 30min lunch. Parking: On-site paid parking is available.

ROLES And RESPONSIBILITIES

• Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
• Managing staff calendars on a day-to-day basis,
• Providing administrative support to format and prepare reports and presentation materials,
• Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
• Arranging travel arrangements and preparing related paperwork,
• Scheduling in-person and virtual meetings and conference calls,
• Compiling, prioritizing and distributing mail,
• Maintaining inventory of and ordering supplies as needed,
• Answering and routing phone calls to appropriate parties,
• Other assignments and projects as assigned

QUALIFICATIONS and REQUIRED SKILLS

• A high school diploma (or equivalent),
• Two-years minimum experience working in a professional office setting,
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
• The ability to enter data into, and extract data from, electronic databases,
• The ability to work independently and on a team with different personalities,
• The ability to handle multiple, shifting priorities,
• Good organizational skills, including an ability to organize information into reports
• Ability to prioritize multiple assignments
• Strong written and verbal communication skills

Preferred qualifications

• Previous experience working for the New York State agency

Professional Skills

• Exceptional attention to detail and accuracy.
• Professional demeanor and customer service orientation.
• Ability to work independently and collaboratively.
• Strong critical thinking and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Commitment to diversity, equity, inclusion, and student success

EDUCATION

• High school diploma (or equivalent),
• Two-year minimum experience working in a professional office setting,

OTHER

• Shift: Day
• Work Hours: 8:00am - 5:00pm
• Schedule: Monday - Friday
• Remote Work Availability: No remote work is available currently.
• Onsite Location: USA\ Albany, NY
• Req Type: Full-Time

Benefits

We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.

VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.