Administrative Assistant

QUALITY MECHANICALS; Cincinnati (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

QUALITY MECHANICALS is seeking an experienced Administrative Assistant to perform a variety of duties including accounting, payroll, human resources, and general office tasks in the Greater Cincinnati area. The ideal candidate will work well with others, prioritize tasks efficiently, and demonstrate strong Microsoft Office skills with high attention to detail.

The role requires 4+ years of administrative experience, proficiency in Word, Outlook, and Excel, and familiarity with the construction

Qualifications

• High School diploma or equivalent required.
• Minimum of 4 years administrative assistant experience.
• Proficiency in Microsoft Office (Word, Outlook, and Excel) as well as other software programs.
• Familiarity with the construction industry is strongly desired.
• Skilled in the ability to exercise attention to detail.
• Ability to handle confidential and sensitive information discreetly.

Responsibilities

• Assist with accounting data entry tasks, including accounts payable and accounts receivable.
• Assist with scheduling jobs and assignments for the field staff.
• Answer phone calls, greet customers and vendors.
• Assist with maintaining and tracking certificates of insurance, W9s, and subcontract agreements.
• Serve as back up for accountant with treasury management and payroll activities.
• Track and maintain various municipality reporting requirements.
• Track PTO through payroll system.
• Field job folder creation.
• Assist Warehouse Manager with Fleet tracking and administrative maintenance.
• Coordinate and organize other administrative duties to support the day-to-day operation of the company.

Skills

Microsoft Office

Attention to detail

Organizational skills

Team collaboration

Problem-solving

Prioritization

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

We’re a well-established company specializing in pipe fitting , in the Greater Cincinnati area. Our office is located near downtown Cincinnati, Ohio .

We are looking for an experienced Administrative Assistant to perform a variety of administrative duties including accounting, payroll, human resources, and other office tasks. The ideal candidate should have the ability to work well with others and prioritize work tasks in a timely and efficient manner. To be successful in this role, the candidate will need to possess strong Microsoft Office skills, be detail-oriented, highly organized , and can problem-solve .

Responsibilities:

Assist with accounting data entry tasks , including accounts payable and accounts receivabl e.

Assist with scheduling jobs and assignments for the field staff.

A nswering phone calls, greeting, and assisting customers and vendors.

Assist with maintaining and tracking certificates of insurance, W9s, and subcontract agreement s.

Serve as back up for accountant with treasury management and payroll activities.

Track and maintain various municipality reporting requirements.

Track PTO through payroll system.

Field job folder creation.

Assist Warehouse Manager with Fleet tracking and administrative maintenance.

Coordinate and organize other administrative duties to support the day-to-day operation of the company.

Skills and Qualifications:

High School degree or the equivalent

Minimum of 4 years administrative assistant experience

Proficiency in Microsoft Office (Word, Outlook, and Excel) as well as other software programs.

Familiarity with the construction industry is strongly desired.

Skilled in the ability to exercise attention to detail.

Ability to handle confidential and sensitive information discreetly .