Administrative Assistant

Tim Ameser; Cincinnati (OH); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid vacation

Job summary

Liberty Center One is seeking an Administrative Assistant in Cincinnati to serve as the organizational backbone of our local office. You will manage files, handle expenses and travel, coordinate onboarding, and support vendors and clients to keep operations running smoothly.

The role emphasizes discretion, reliability, and excellent written/verbal communication. On-site position with a comprehensive benefits package and strong teamwork in a fast-paced IT services environment.

Qualifications

• 5+ years of administrative, office-support, or coordinator experience or equivalent.
• Comfortable using Microsoft 365 including Outlook, Word, and Excel, and SharePoint.
• Working bookkeeping skills including accounts payable/receivable and QuickBooks.

Responsibilities

• Filing & records management; manage digital filing in SharePoint and version-control documents.
• Expense & time-off tracking; process expense reports and PTO requests; keep records.
• Bookkeeping & accounts payable; code transactions and manage vendor invoices and payments.
• Marketing & event support; assist with marketing activities and registrations.
• Travel coordination; book flights, hotels, and ground transportation for staff.
• Vendor & client correspondence; professional communication by phone and email.
• Onboarding & HR support; assist with onboarding and HR paperwork.
• General office coordination; order lunches, manage supplies, and run errands.

Skills

Administrative experience

Microsoft 365

SharePoint

QuickBooks

Organizational skills

Communication

Driver's license

Tools

Outlook

Word

Excel

Job description

Administrative Assistant

Location: Cincinnati, OH - on-site

Reports to: Managing Director

Employment type: Full-time

Compensation: Starting at mid-$40k commensurate with experience, plus benefits

About Liberty Center One

Liberty Center One brings decades of experience providing secure cloud hosting and datacenter services for businesses. As a Midwest-based IT infrastructure solutions provider, we specialize in data protection, colocation, white-glove cloud migration, and backup and disaster recovery solutions backed by highly skilled professionals ready to support critical business needs. From our data centers in Cincinnati, OH and Royal Oak, MI, we support organizations across a wide range of industries that depend on secure, always-available infrastructure.

The role

We're hiring an Administrative Assistant to be the organizational backbone of our Cincinnati office. You're the person who keeps things running behind the scenes - files saved where they should be, expenses and requests moving, travel booked, vendors and clients taken care of, and new hires set up for a smooth start. If you take quiet pride in a well-run office and in being the person everyone can count on to have it handled, this is your seat.

What you'll do

• Filing & records management. Own digital filing and records management in our company SharePoint site - uploading, organizing, naming, and version-controlling documents so the team can find what it needs fast, and keeping records retained and archived in line with company policy.
• Expense & time-off tracking. Track and manage employee expense reports and vacation/PTO requests - collecting submissions, checking them for completeness, routing them for approval, and keeping accurate records.
• Bookkeeping & accounts payable. Enter and code transactions, process and track vendor invoices and payments, and keep day-to-day financial records accurate and current - the routine bookkeeping that keeps the office's finances clean, short of full-cycle reconciliation. For the right person, this side of the role can grow over time.
• Marketing & event support. Assist with marketing activities, event registrations, correspondence and miscellaneous related tasks.
• Travel coordination. Book and coordinate travel - flights, hotels, and ground transportation - for staff and leadership.
• Vendor & client correspondence. Serve as a friendly, professional point of contact for vendors and clients by phone and email, handling routine correspondence and follow-up.
• Onboarding & HR support. Assist with employee onboarding and HR paperwork - preparing documents, helping set up new hires, and keeping personnel records accurate and current.
• Keep the office running. Handle day-to-day office coordination, including ordering and picking up team lunches, managing supplies, and general office errands.

Who you are

• 5+ years of administrative, office-support, or coordinator experience (or equivalent)
• Comfortable using modern internet technology, including Microsoft 365 - Outlook, Word, and Excel - and with SharePoint, or a quick study who can own it fast
• Working bookkeeping skills, including accounts-payable / receivable, vendor-payment experience, and comfort in accounting software such as QuickBooks
• Exceptionally organized and reliable, with genuine follow-through - things don't fall through the cracks on your watch
• Discreet and trustworthy with confidential information (you'll handle HR, expense, and personnel records)
• Clear, professional written and verbal communication
• Valid driver's license and reliable transportation for lunch pickups and local errands

Nice to have

• Broader finance-support or full accounts-payable cycle experience
• Familiarity administering or organizing content in SharePoint / Microsoft 365
• Prior experience in professional services, IT, or B2B office environment
• Connectwise PSA software experience or similar

What we offer

• Comprehensive benefits package featuring health / dental / vision, retirement/401(k) with company match and paid vacation days
• A visible, central role where your organization and attention to detail keeps the whole office running well
• We believe that a strong work ethic, a drive for continuous improvement, and the ability to share a good laugh each day with your co-workers are key ingredients for a successful team.

Equal Opportunity

Liberty Center One is an equal opportunity employer. We consider all qualified applicants without regard to any characteristic protected by applicable law.

Locations & Company Info

• Royal Oak, MI / Cincinnati, OH (On-site with some flexibility)
• Liberty Center One - A leading regional cloud infrastructure and datacenter services provider, named to the Inc. 5000 list three consecutive years.