Administrative Assistant

345 DEPARTMENT OF TRANSPORTATION; Chickasha (OK); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Annual Benefit Allowance

Comprehensive Insurance Plans

Retirement Savings Plans

OPERS Defined Benefit Plan

Annual & Sick Leave

Paid Holidays

Longevity Pay

Employee Assistance Program

Job summary

Administrative Assistant I at the 345 DEPARTMENT OF TRANSPORTATION in Chickasha, OK performs a range of administrative duties to support operations in District 7. The role involves handling records, correspondence, invoicing, purchases, and basic bookkeeping while ensuring adherence to agency policies and procedures.

Candidates should have a bachelor’s degree or four years in technical clerical work, with strong organizational and communication skills; the position offers a comprehensive

Qualifications

• Knowledge of spelling, punctuation, and business English; business mathematics.
• Ability to establish and maintain effective working relationships; handle confidential information.
• Bachelor’s degree or four years of technical clerical/administrative work; or equivalent.

Responsibilities

• Participates in projects as a team member or leader.
• Develops procedures and maintains confidential files.
• Interprets policies and advises internal/external customers.
• Oversees administrative tasks such as invoices, payments, requisitions, and bookkeeping.
• Coordinates activities with internal and external customers.
• Trains or mentors staff; may supervise subordinate clerical staff.

Job description

Job Posting Title Administrative Assistant Agency 345 DEPARTMENT OF TRANSPORTATION Supervisory Organization Chief Engineer, Director of Operations, District 7/ Grady County

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Level I - $45,600.00

Why You’ll Love Working Here

• Annual Benefit Allowance: The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.
• Comprehensive Insurance Plans: The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).
• Retirement Savings Plans: Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above.
• OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS.
• Annual & Sick Leave (PTO): 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• Paid Holidays: 11 paid holidays per year.
• Longevity Pay: Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.
• Employee Assistance Program (EAP): EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Job Description

Position Title: Administrative Assistant I Department: Operations Division: 7 Report to: Road Maintenance Supervisor FLSA Status: Non-Exempt Location: Chickasha, OK Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.

Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.

Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Education and Experience Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.