Administrative Programs Ofcr

805 DEPARTMENT OF REHABILITATION SERVICES; Oklahoma City (OK); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

11 paid holidays

15 days vacation

15 days sick leave

Retirement plan

Job summary

805 Department of Rehabilitation Services is seeking an Administrative Programs Officer to oversee a major division, coordinating and directing program activities in Oklahoma City. The role involves policy development, budgeting, and staff supervision within the agency's administrative framework.

Applicants should possess a bachelor's degree in business or public administration and at least four years of professional experience in public administration, including supervisory duties.

Qualifications

• Knowledge of organization and management principles.
• Knowledge of public administration and agency policies.
• Understanding of grant/contract program requirements and legislative processes.
• Familiarity with basic research and statistical techniques.
• Knowledge of federal and state laws related to administration.

Responsibilities

• Plan, organize and direct a major agency program or division.
• Prepare administrative, statistical and/or fiscal documents.
• Supervise staff and develop training programs and policies.

Skills

Organization & management

Public administration

Agency policies

Grant/contract management

Legislative process

Research & statistics

Federal/state laws

Supervisory skills

Education

Bachelor's degree in business or public administration

Job description

Administrative Programs Ofcr Agency 805 DEPARTMENT OF REHABILITATION SERVICES Supervisory Organization Dept Rehabilitation Services–MSD - Central/Dept Servs

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time Job Type Regular Compensation Monthly/Annual Salary: Monthly Annual Level III (Pay Band M) $5,498.67 $65,984.03

Job Description Basic Purpose

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family. Typical Functions Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures, and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison.

Level Descriptor

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education. One year of technical administrative* experience may be applied for one year only of the required experience. *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. NOTE: No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units.

Special Requirements

Oklahoma Certified Procurement Officer or obtain one within 90 days. Advanced working knowledge of PeopleSoft Financials and OMES E-Pro procedures. Some positions may require that applicants be willing and able to fulfill job‑related travel normally associated with this position.

Additional Job Description

Position is located in the Management Services Division - Central/Dept. Services at DRS State Office in Oklahoma City. Essential Functions: Position works with field staff through the process of client service purchases to include home and vehicle modifications as well as small dollar purchase card transactions following all federal and state regulations. Duties include create and process requisitions, purchase orders and change orders; assist field staff when necessary; send out RFQ’s for home and vehicle modifications per policy; attend on-site pre‑bid meetings for home modifications; development of procedures; issue authorizations for client services in AWARE. Applicant must be willing to perform all job‑related travel. Trial period (if applicable) is required.

Background Check

The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

*Applicants must be authorized to work in the U.S. now and in the future without employer sponsorship.

Preferred Knowledge, Skills and Abilities

• Attention to detail
• clear and concise communication skills
• problem solving skills
• customer service
• technology proficiency

Benefit Highlights

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Agency Contact

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries

Government Administration

Worker Size

10,001+ Employees

Headquarters

Oklahoma City, Oklahoma

Veterans Placement

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.