Administrative Assistant

Talentify; Chester (NJ); On-site; USD 32,000 - 40,000; Full time

Job summary

Dynamic Engineering seeks an Administrative Assistant to join the office in New Jersey. The role handles a range of administrative tasks, including answering phones, document preparation, and proposal support, enabling project teams to run smoothly.

The ideal candidate will have a High School Diploma with 2+ years in an office setting, strong MS Office skills, and the ability to multitask and communicate effectively with clients and colleagues.

Qualifications

• High School Diploma is required; Associate’s Degree or Business School Certificate a plus.
• 2+ years’ experience in an office environment and/or administrative role is required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong communication skills are essential.

Responsibilities

• Answer multi-line phone system and direct calls accordingly.
• Receive and direct clients and/or visitors.
• Prepare and reproduce documents, word processing, filing and sending faxes.
• Make plan sets and assist in preparing client proposals.
• Coordinate reports and engineering submission packages.
• Maintain office files and environment.
• Schedule meetings and conference calls.
• Handle daily distribution of mail and ensure timely outbound mail.

Skills

Well-organized

Excellent written and oral comms

Customer service skills

Ability to multitask

Self-starter

Critical thinking

Education

High School Diploma

Associate’s Degree or Business School Certificate

Tools

Microsoft Office

Job description

About Dynamic

Dynamic Engineering is a nationally recognized multidisciplinary consulting firm providing engineering, surveying, environmental, planning, landscape architecture, traffic engineering, and related consulting services throughout the United States.

What began as a small engineering firm has grown into a family of companies with more than 400 professionals serving commercial, residential, industrial, institutional, and public‑sector clients across a broad geographic footprint. Dynamic combines local expertise with the resources and capabilities of a growing national organization.

Founded on the belief that a strong culture drives exceptional performance, we remain committed to fostering collaboration, accountability, innovation, and professional growth while providing employees with meaningful opportunities to contribute, develop, and make an impact.

Position Summary

The Administrative Assistant performs various administrative and office support activities for the office. The position includes answering phones, making copies, word processing, and preparing submission packages.

Responsibilities

• Answer multi‑line telephone system and direct calls accordingly


• Receive and direct clients and/or visitors


• Responsible for document and plan reproduction, word processing, filing, and sending faxes


• Make plan sets


• Assist in preparation and finalization of client proposals


• Prepare and coordinate reports and engineering submission packages


• Maintain office files, documents and environment


• Schedule meetings and conference calls as required


• Handle daily distribution of external and internal mail. Ensure outbound mail is processed timely


• Perform other duties as assigned

Qualifications

• High School Diploma required; Associate’s Degree or Business School Certificate a plus


• 2+ years’ experience in an office environment and/or administrative role required

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint


• Well‑organized and highly motivated


• Excellent written, oral communication and customer service skills


• Must be able to prioritize work and multi‑task


• Self‑starter who can work independently and with team members


• Critical thinking skills and the ability to problem solve are a must


• Physical Demands of the Job

Why Join Dynamic?

At Dynamic, we believe great careers are built through meaningful work, continuous growth, and strong relationships. Whether you're launching your career or bringing years of experience, you'll have the opportunity to collaborate with talented professionals, contribute to impactful projects, and play a meaningful role in our continued success.

Dynamic Offers:

• Competitive compensation and annual incentive opportunities


• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match


• Paid time off, company holidays, and family support benefits


• Professional development, continuing education, and credential support


• Employee Assistance Program (EAP) and wellness resources


• Opportunities to collaborate across disciplines and contribute to meaningful projects


• Direct access to experienced leaders and exposure to strategic business initiatives


• A collaborative, entrepreneurial culture that encourages innovation, accountability, and long‑term career growth


• Meaningful responsibility and the opportunity to make an impact from day one

Equal Employment Opportunity & Reasonable Accommodation

We are committed to fostering a workplace where all employees are treated with dignity, fairness, and respect. We believe diverse perspectives, experiences, and backgrounds strengthen our organization, improve decision‑making, and help us better serve our employees, clients, and communities.

As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law.

The salary range for this position is $23- $29.50/ hr. The posted salary range reflects the anticipated hiring range for the position at the time of posting. Starting compensation will be determined based on an individual's qualifications, experience, skills, and other job‑related factors. We encourage qualified candidates to explore the opportunity and discuss how their experience aligns with the role.