Administrative Assistant

The Vertex Companies LLC; Chester (Delaware County); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an Administrative Associate, where you will play a crucial role in organizing field paperwork and creating technical documents. This position emphasizes attention to detail and excellent communication skills, allowing you to contribute significantly to project success. You will collaborate with project managers and field staff, ensuring that all documentation meets high standards of accuracy and clarity. With a strong focus on professional growth, this role offers a supportive environment where you can continuously learn and thrive. If you are passionate about making a difference in the construction and environmental services industries, this opportunity is perfect for you.

Benefits

Healthcare with multiple plan options

Dental insurance

Company-paid Life Insurance

Short Term Disability

Long-Term Disability

401k plan with immediate match

Flex Spending Account

Employee Assistance Program

Generous paid time off plan

Tuition reimbursement program

Qualifications

• Detail-oriented with excellent verbal and written communication skills.
• Proficient in Microsoft Office and Google Sheets.

Responsibilities

• Organize field paperwork and create technical documents.
• Research regulations and assist project managers with documentation.

Skills

Attention to detail

Verbal communication

Written communication

Organizational skills

Data presentation

Deadline management

Editing and proofreading

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Sheets

Adobe PDF Editor

Bluebeam software

Job description

2 days ago Be among the first 25 applicants

Company Description
The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

Our consultants and experts work closely with attorneys and other stakeholders involved in construction project disputes (owners, developers, project management, in-house counsel) to provide, with a high degree of accuracy and consistency, analyses and opinions that are expected to be upheld in a court of law or other venue.

Job Description
The Administrative Associate will organize field paperwork as well as create and revise technical documents including but not limited to: specifications, plans, drawings, or various reports. This position is detail oriented.

Background clearances are required. Once hired, Vertex will help the Administrative Associate obtain the background clearances; failure to obtain all 3 clearances will result in termination.

Background Clearances:

• PA State Police Criminal Record Check
• PA Department of Human Services Child Abuse History Clearance
• Federal Criminal Background Check (Code: 1KG6XN)

Supervisory Responsibilities:

• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based off of updated information from the client, contractor, and/or field staff.

Duties/Responsibilities:

• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets, timelines, and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Create and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client databases.
• Track the progress of jobs in real time.
• Correlate field paperwork.
• Perform other related duties as assigned.

Qualifications

Required Skills/Abilities:

• Exceptional attention to detail.
• Excellent verbal and written communication skills.
• Excellent writing and grammatical skills.
• Excellent organizational skills.
• Ability to present complex data in clear, concise text.
• Ability to meet deadlines and to work independently.
• Ability to edit and proofread work of colleagues.
• Proficient with Microsoft Office Suite or related software.
• Proficient with Google Sheets and related documents.
• Familiarity with PDF editors such as Adobe and Bluebeam software.

Education:

• High School Diploma or equivalent.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Additional Information
VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at [e-mail].

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Construction, Civil Engineering, and Environmental Services