Administrative Assistant

Bancroft; Cherry Hill Township (NJ); On-site; USD 46,000 - 50,000; Full time

Job summary

Bancroft is seeking a full-time Administrative Assistant to support Adult Employment Services in Cherry Hill, NJ. The role includes coordinating office services, payroll processes, and maintaining records with independent judgment in resolving administrative problems.

Ideal candidates have a High School diploma and 3–5 years related experience, plus strong writing and interpersonal skills. This onsite position emphasizes accuracy, compliance, and teamwork in a supportive environment.

Qualifications

• High School diploma or equivalent required.
• 3–5 years experience in a related field.
• Minimum 18 years of age.
• 5 years experience working in programs for people with developmental disabilities and/or brain injury.

Responsibilities

• Maintains close and highly responsive relationship to daily activities of Director and Program Managers/Team Leaders while receiving minimal supervision.
• Assumes delegated administrative and secretarial responsibilities for the program.
• Establishes and maintains effective communication to ensure compliance with policies and procedures. Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program.
• Oversees and distributes payroll checks. May need to act as a timekeeper or backup timekeeper for Time Force System.
• Assists in coordinating and scheduling meetings, travel arrangements and special functions as needed.
• Establishes and maintains various file systems such as quarterly reports tracking, risk management data collection, incident report documentation, MS Health tracking.

Skills

Strong writing ability

Interpersonal skills

Teamwork abilities

Ability to work with diverse group of 

Education

High School diploma or equivalent

Tools

Microsoft Office (Word, Excel, Access)

Job description

Overview

We're Hiring: Administrative Assistant

Location: Cherry Hill, NJEmployment Type: OnsiteDepartment: Adult Employment Services

Salary Range: $45,500- $50,000

$21.63 - $24.04

Bancroft is currently seeking a full-time Administrative Assistant

Position Summary:

Coordinates office services such as purchasing, payroll, records control and other administrative activities. Interprets operating policies; exercises independent judgment in the resolution of administrative problems.

Responsibilities

Essential Responsibilities:

• Maintains close and highly responsive relationship to daily activities of Director and Program Managers/Team Leaders while receiving minimal supervision.
• Assumes delegated administrative and secretarial responsibilities for the program.
• Establishes and maintains effective communication to ensure compliance with policies and procedures. Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program.
• Maintain and operates various office equipment (computer, copier, fax, typewriter, transcriber, etc.) and follow-up on maintenance, supplies or service requests as necessary.
• Establishes and maintains various file systems such as quarterly reports tracking, risk management data collection, incident report documentation, MS Health tracking, etc.
• Serves as a liaison between supervisory staff and direct care staff. Serves as a source of information on policies and procedures.
• Oversees and distributes payroll checks. May need to act as a timekeeper or backup timekeeper for Time Force System.
• Assists in coordinating and scheduling meetings, travel arrangements and special functions as needed.

Qualifications

Education & Experience:

High School diploma or equivalent required. Three (3) to five (5) years experience in a related field. Minimum 18 years of age required. Five (5) years experience working in programs for people with developmental disabilities and/or brain injury.

Special Skills:

A standard of excellence that demonstrates an overall concern for quality work, communications and commitment to doing what is best for the organization. Requirements include strong writing ability (in terms of clarity, accuracy and proper use of grammar), interpersonal skills, ability to work with a diverse group of people and teamwork abilities. Knowledge of accreditation and licensing requirements would also be helpful. Knowledge of Microsoft Office software, particularly Word, Excel and Access.

EEO Statement

Bancroft stands strong against racism and hate of all kinds and supports actions leading to respect, equality, fairness and peace.We advocate for and embrace an inclusive and just world.One world. For everyone.We work with heart, respect and collaboration. We are communicators, listeners, problem solvers, partners and collaborators.Bring your authentic self to our team.

Bancroft is an Equal Opportunity Employer, and supports diversity, equity and inclusion in itshiring and employment practices,so that every team member can feel a true sense of belonging, and maximize their unique potential. To this end, all applicants will receive consideration for employment without regard to age, race, color,religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status or any other characteristic protected by law.