Administrative Assistant

HCA Healthcare; Charleston (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition discounts

401(k) match

Stock Purchase Plan

Employee wellness resources

Job summary

Galen College of Nursing in Charleston seeks an Administrative Assistant to support executives and administration. You will perform diversified admin duties, manage calendars, prepare documents, and assist with events and travel as needed.

Requirements include a high school diploma or GED and proficiency in Microsoft Office. Ellucian Colleague experience is a plus. This role offers a collaborative environment within a nationally recognized healthcare education system.

Qualifications

• High school diploma or GED required or equivalent experience.
• Proficient in Microsoft Office; Ellucian Colleague experience a plus.
• Minimal supervision; able to prioritize workload and communicate effectively.

Responsibilities

• Assists in complex administrative duties involving confidential information.
• Prepares and formats routine and non-routine documents and reports using MS Office.
• Maintains electronic and hard copy filing systems for accuracy and timeliness.
• Coordinates and schedules meetings; manages calendars and events for on-campus activities.
• Prepares meeting agendas, minutes, and facilitates refreshments as needed.
• Makes travel arrangements and prepares expenses per college policy.
• Screens mail and faxes; drafts responses and follows up on actions.
• Orders and organizes equipment and supplies as required.
• Performs other duties as assigned.

Skills

Strong communication

Prioritization

Independent judgment

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Ellucian Colleague (experience)

Job description

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Administrative Assistant position today!

Position Overview

As anAdministrative Assistantat Galen College of Nursing, you willperform highly diversified administrative duties in support of Galen’s executives and administration. Program and project administration is required.

Key Responsibilities

• Assists in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgement, determining when to act for management and when to refer problems for personal attention.


• Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in appropriate formats using word processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods, procedures, policies, and the organization. This material may require familiarity with commonly used business and technical expressions used by assigned functions. Maintains library of prepared materials.


• Provides accurate record and file maintenance. Filing systems include electronic and hard copy filing systems. Ensures filing is in proper format and filed in a timely manner.


• Coordinates and schedules meetings and appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary. This includes coordination of on-campus student events and social activities.


• Makes preparations for meetings as assigned, including preparing agendas and supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating refreshments.


• Makes appropriate travel reservations and prepares expense reports following College policy, as needed.


• Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.


• Orders, prepares, and organizes equipment and supplies, as needed.


• Other duties as assigned.

Position Requirements

• Education: An earned high school diploma or GED with appropriate technical knowledge or equivalent experience.


• Special Qualifications:Must possess intermediate computer skills, including proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.). Ellucian Colleague experience is a plus. Able to effectively prioritize workload; and demonstrate effective communication skills.


• Degree of Supervision:Minimal.


• Physical/Mental Demands and Work Environment:Physical demands in classroom and office are minimal and considered sedentary work with occasional lifting and/or carrying such articles as records, files, and books (10 pounds maximum). Operation of standard office equipment such as phone, computer, classroom projector, Scantron, and printer/scanner, occurs on a frequent basis. Physical demands may include lifting, pulling, pushing, kneeling, stooping, crouching and bending or any other related activity.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.


• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.


• Free counseling services and resources for emotional, physical, and financial well-being


• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)


• Employee Stock Purchase Plan with 10% off HCA Healthcare stock


• Family support through fertility and family building benefits with Progyny and adoption assistance.


• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.


• Consumer discounts through Abenity.


• Retirement readiness, rollover assistance services, and preferred banking partnerships.


• Education assistance (tuition, student loan, certification support, dependent scholarships).


• Colleague recognition program.


• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).


• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity:I foster an environment that provides opportunity for every individual to reach their full potential.


• Character:I act with integrity and compassion in all I do.


• Accountability:I own my role and accept responsibility for my actions.


• Respect:I value every person as an individual with unique contributions worthy of consideration.


• Excellence:I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Administrative Assistant

Galen Campus Charleston