Administrative Assistant

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Professional training opportunities

Exclusive discounts on campus events

Job summary

UNC-Chapel Hill is seeking an Administrative Support Associate to assist CTO leadership with calendar management, meeting and travel planning, and records management. The role includes supporting trial activation, external monitoring, and policy reviews to ensure compliance. A high school diploma is required, with preference for oncology or clinical research administrative experience and knowledge of CFR/ICH guidelines.

Qualifications

• High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
• Previous experience providing executive level support.
• Previous administrative experience in oncology or clinical research.
• Familiarity with oncology terminology and CFR Parts 50, 54, 56, 3121 314 and ICH Guidelines.
• Knowledge of university systems and procedures.

Responsibilities

• Provide support to CTO directors, optimize their calendars, schedule meetings and travel-related activities.
• Engage in program and records management to support trial activation, external monitoring and compliance review of documents including SOPs and policies.
• Assist in prioritizing and triaging emergent and timely issues with minimal supervision.

Skills

Executive support

Admin experience

Oncology terminology

ICH guidelines

University systems

Education

High school diploma or equivalent

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.
Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.
Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

UNC Lineberger Comprehensive Cancer Center ( LCCC ) oversees and coordinates oncology clinical trial research for the UNC School of Medicine and UNC Cancer Care. UNC LCCC Clinical Trials Office ( CTO ) is responsible for organizing, managing, conducting, and supporting oncology clinical trials. This Administrative Support Associate partners with other team members in the unit to provide support to the CTO staff both on and off campus. This position provides support for CTO directors to optimize their time managing their calendars, scheduling meetings, and travel related activities. This role has program and records management responsibilities to support trial activation, external monitoring, and compliance review of documents including SOPs and policies.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• * Previous experience providing executive level support
• * Previous administrative experience in oncology or clinical research
• * Familiarity with oncology terminology and CFR Parts 50, 54, 56, 3121 314 and ICH Guidelines
• * Knowledge of university systems and procedures.
• * The ability to evaluate, prioritize and triage emergent and timely issues with little or no oversight.

Required Licenses/Certifications

Special Physical/Mental Requirements

• Requires sitting for extended periods of time.
• Ability to move 25 pounds with or without reasonable accommodations.
• Ability and willingness to push a cart with files between 4-5 buildings.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Position/Schedule Requirements Evening work occasionally, Overtime occasionally, Weekend work occasionally

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter

Optional Documents

• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above
• * Please describe your experience troubleshooting computer issues.

  (Open Ended Question)

• * Do you have a working knowledge of MS Office Products, Outlook, Word, Excel, Access, and PowerPoint?
  • Yes
  • No
• * Please describe your experience with scheduling with Outlook calendars.

  (Open Ended Question)

• * Do you have experience answering multi-line phones?
  • Yes
  • No
• * What is your highest level of education?

  (Open Ended Question)

• * Do you have clinical research support experience?
  • Yes
  • No