Administrative Assistant

TAP Engineering LLC; Catonsville (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid time off

401(k) with employer match

Medical insurance

Dental & Vision

Life & disability insurance

FSAs

Tuition reimbursement

Wellness programs

Job summary

TAP Engineering LLC is seeking an Administrative Assistant to support a small team of senior government executives within a research and engineering organization focused on advanced computing.

The role encompasses front desk duties, security coordination, onboarding, calendar management, travel arrangements, and report preparation. A TS/SCI clearance with polygraph and strong writing/communication skills are essential.

Qualifications

• Active TS/SCI clearance with polygraph.
• 5+ years of relevant experience.
• Excellent writing and communication skills, including extensive Microsoft Office.

Responsibilities

• Provide front desk support – visitor greeting and check-in, answers phones and re-directs calls.
• Security management and maintain control of visitor log.
• Process clearance information and act as alternate security contact.
• Support new hire onboarding and time accounting system management.
• Coordinate calendars, meetings and facility tours; reserve rooms and setup VTC.
• Arrange travel and track travel expenses; prepare reports and meeting minutes.

Skills

Writing skills

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Position Overview

TAP Engineering is seeking an Administrative Assistant to support leading-edge research and engineering. The Administrative Assistant will provide onsite support to a small team of senior government executives as part of a research and engineering organization that is driving innovation in advanced computing through various research projects.

Key Responsibilities

• Provide front desk support – visitor greeting and check-in, answers phones and re-directs calls
• Perform security management and maintain control of visitor log
• Process clearance information, and act as the alternate point of contact for Security Preparation of facility planning reports
• Support new hire onboarding
• Management of the time accounting system
• Coordination of schedules, meetings, and facility tours - maintain executive calendars in Outlook, including scheduling meetings, reserving conference rooms, setting up VTC, etc.
• Arrange travel and support travel expense tracking
• Prepare and update facility procedures
• Perform record management
• Support property/asset tracking, labeling, and audit
• Plan and schedule activities for facility maintenance and improvements
• Prepare special reports, summaries, or meeting minutes and other documents
• Writing and communicating within and throughout teams

Required Qualifications

• Active TS/SCI clearance with appropriate polygraph
• 5+ years of relevant experience
• Excellent writing and communication skills, including extensive Microsoft Office

Preferred Qualifications

• Bachelors Degree

Compensation

The anticipated salary range for this position is $60,000–$75,000, based on relevant experience, qualifications, and other applicable factors. The compensation range provided is a general guideline and is not a guarantee of compensation or salary.

Clearance Requirement

This position requires an active TS/SCI security clearance with appropriate polygraph. Clearance processing and maintenance will be conducted in accordance with U.S. Government requirements.

Benefits Overview

TAP Engineering offers a comprehensive and competitive benefits package, including:

• Paid Time Off: 15–25 days annually based on tenure, plus 11 paid holidays (never use-or-lose)
• Retirement: Up to 15% employer contribution to a 401(k) through match and profit sharing
• Medical Coverage: Free medical insurance for employees, with optional buy-up plans for dependents
• Dental & Vision: Employer-paid plans with optional enhancements
• Insurance Coverage: Employer-paid life insurance, AD&D, short-term disability, and long-term disability
• Flexible Spending Accounts: Healthcare and dependent care FSAs
• Tuition Reimbursement: Up to $36,000 per year for approved coursework
• Additional Benefits: Employee Assistance Program, wellness incentives, discount programs, virtual care, prescription savings, and travel support
• Performance-Based Rewards: Merit increases, performance bonuses, and referral bonuses

Additional Information

TAP Engineering is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.