Administrative Assistant

Compass Infrastructure Group; Canton, Northern (OH, KY); Hybrid; USD 19,000 - 30,000; Part time

Job summary

Compass Infrastructure Group in Canton, OH, is seeking a part-time Administrative Assistant (20 hours/week) to support operations, recruitment, and onboarding for our engineering team. The role requires a proactive, detail-oriented professional who can work independently and manage competing priorities.

You will partner with the Office Manager to maintain reports, coordinate meetings, handle vendor relations, and assist HR activities and project support as needed for the growing firm.

Qualifications

• 1-3 years in an administrative role.
• Excellent written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize, multitask, and manage time effectively.
• Ability to identify problems and implement solutions independently.
• Proficiency with Microsoft Office tools (Microsoft 365, Teams, SharePoint, Word, Excel, Outlook)

Responsibilities

• Executive Administration: Maintain a relationship as the key support person to Canton’s Office Manager.
• Regularly update reports, such as documenting new business data.
• Coordinates staff meetings, agenda communication, and action-item tracking.
• Office Management: Manage vendors/supplier relationships, including repairs, utilities, and maintenance needs, and be the point person for communication.
• HR/Culture: Support recruiting initiatives, including posting new roles, tracking applicants, and scheduling interviews.
• Support new-hire onboarding and scheduling.
• Support HR department with Compass’s events, including holiday parties and work anniversaries planning and execution
• Project Management (possible): Execute internal special projects and strategic initiatives.

Skills

Administrative support

Communication skills

Detail oriented

Time management

Microsoft Office

Independence

Recruitment support

Tools

Microsoft 365

Teams

SharePoint

Word

Excel

Outlook

Job description

Compass is looking for a process-oriented part-time (20-hour-per-week) Administrative Assistant with attention to detail and strong organizational skills. This is a unique opportunity to join a rapidly growing engineering firm with ever evolving roles. Our ideal candidate is self-motivated, can work independently, has a keen ability to anticipate needs, is eager to learn new skills, and is committed to efficiency. They are capable of managing multiple competing priorities.

About Compass

Compass Infrastructure Group offers civil engineering design and project management services, specializing in bridge and highway design, safety studies, inspections, constructability, and other transportation-related services. Compass works as a consultant for transportation projects primarily with public clients and local governments throughout Ohio and Kentucky. As a result of our success, we have developed a steady backlog of diverse and exciting transportation projects to continue our strategic and intentional growth. Our company values revolve around putting our people first, technical expertise, quality, and responsiveness. We are looking to expand our staff by adding a 20-hour-per-week Administrative Assistant who is driven to support our team of engineers and contribute to the firm’s long-term growth.

Job Description

The selected candidate will support all operational functions of the business. Primary responsibilities include operational administration, recruitment, and onboarding support.

Professional Qualifications

1-3 years in an administrative role

Excellent written and verbal communication skills

Excellent attention to detail and organizational skills

Ability to prioritize, multitask, and manage time effectively

Ability to identify problems and implement solutions independently

Proficiency with Microsoft Office (Microsoft 365, Teams, Sharepoint, Word, Excel, Outlook)

Personal Qualifications

Driven, articulate, and confident working independently and as part of a team

Self-starter who can advance initiatives with limited guidance

Motivated by supporting others and helping the team succeed

Excellent writing, proofreading, and organizational skills

Process-oriented and adaptable

Willingness to learn new skills

Job Responsibilities

Executive Administration:

Maintain a relationship as the key support person to Canton’s Office Manager

Regularly update reports, such as documenting new business data

Coordinates staff meetings, agenda communication, and action-item tracking

Office Management:

Manage vendors/supplier relationships, including repairs, utilities, and maintenance needs, and be the point person for communication

Troubleshoot building/office environment issues

Order supplies, manage inventory, and find cost savings

HR/Culture:

Support recruiting initiatives, including posting new roles, tracking applicants, and scheduling interviews

Support new-hire onboarding and scheduling

Support HR department with Compass’s events, including holiday parties and work anniversaries planning and execution

Project Management (possible):

Execute internal special projects and strategic initiatives

Partner with Project Manager and project team to establish project budgets, updating budgets, and making project accounting recommendations as needed when contract modifications or budget changes arise

Generate project financial reports and inform team of project financial status

Interpret objectives, set milestones, prioritize task, timeline, and resource allocation, reports statuses internally

Clearly communicate expectations, documenting all pertinent details, decisions and responsibilities

Investigate issues, gather details, summarize information, and escalate when necessary