Administrative Assistant

GGP Services Inc.; Brookfield (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) matching

Paid time off

Parental leave

Career development

Volunteer hours

Wellness resources

Commuter benefits

Job summary

GGP Services Inc. is seeking an Administrative Assistant to support the Leasing teams at our Chicago, IL office. The role focuses on maintaining efficient operations, accurate information, and timely coordination throughout the leasing process.

You will prepare lease proposals in Yardi Retail Manager, update marketing materials, and distribute information to tenants. The position also involves preparing reports including rent rolls and pipelines, with an emphasis on professional communication

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in administrative support or related experience in commercial real estate.
• Strong written, mathematical, and verbal communication skills required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.

Responsibilities

• Prepare accurate and timely lease proposals using Yardi Retail Manager.
• Compile, maintain, and update site, marketing materials, and tenant information.
• Distribute marketing materials and property information to tenants as requested.
• Coordinate collection of lease exhibits and documentation within deadlines.
• Prepare and distribute leasing activity reports, pipeline reports, and rent rolls.
• Analyze tenant real estate tax obligations per lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support Leasing team daily activities, travel bookings, expense reports, and mail.
• Research, prepare, and edit reports and presentations.

Skills

Yardi Retail Manager

Adobe Photoshop

Microsoft Office

Business writing

Verbal communication

Education

High School Diploma or GED

Tools

Photoshop

Excel

Outlook

Job description

Location

GGP Chicago - 350 N Orleans Street, Suite 300

Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve.

Job Description

Position Summary

The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Compensation

Salary type: Non-Exempt Pay Frequency: Bi-weekly Hourly Pay Range: $26.44 – $36.05 Annual Bonus Eligibility: 4%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits

Cultural Values & Diversity

A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

Company Overview

The Brookfield Real Estate ecosystem spans the globe through multiple operating companies, all united by our core values. We cover every facet of real estate—from offices and retail spaces to logistics centers, residential homes, and hotels. Across thousands of properties worldwide, we combine world-class expertise with deep local insights to drive exceptional value. Together, we transform neighborhoods and build lasting communities that stand the test of time. By leveraging the global scale of our operating companies and fostering trusted local partnerships, we collaborate seamlessly to support our communities and achieve shared success.