Administrative Assistant

Signode Industrial Group; Bridgeview (IL); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Job summary

Signode Industrial Group is seeking an Administrative Assistant to support Operations by coordinating compliance, safety, and administrative tasks for the facility. The role assists the Operations Manager with daily activities related to employee safety and regulatory compliance, helping ensure a safe and efficient workplace.

Key duties include coordinating hearing tests, lead testing, and fit testing programs, maintaining employee records, and updating compliance tracking.

Qualifications

• Proficiency in Microsoft Excel and Word.
• General Microsoft Office experience.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and maintain accurate records.
• Previous administrative or operations support experience (preferred).
• Experience supporting safety, compliance, or manufacturing-related programs (preferred).

Responsibilities

• Schedule: Monday - Friday 7:00AM - 3:00PM or 6:30AM - 2:30PM.
• Open front lobby door at 7:00AM.
• Handle communications via email, phone, MS Teams, and in person.
• Organize and schedule meetings and appointments.
• Prepare and generate local reports.
• Carry out general administrative duties (filing, typing, copying, mail).
• Maintain supplies inventory and reorder as needed.
• Provide visitor support and handle multiple projects.
• Maintain confidential information.
• Identify process improvements for efficiency.
• Coordinate onsite plant events.

Skills

Excel

Word

Organizational skills

Communication

Multitasking

Admin support

Education

High School diploma or GED

Job description

Company Description

With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers.

We produce strap, stretch and protective packaging. We also manufacture packaging tools and equipment used to apply the bulk packaging materials. These commercial packaging products are used to pack, bundle, unitize, protect, and secure goods during warehousing and transit. Our company is a pioneer in the industrial packaging sector with a long history of customer-focused innovations in materials, processes and automation technology that have revolutionized the sector.

Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world's premier end-of-line packaging company.

Job Description

Benefits:

Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, 401k, paid time off, life insurance, wellness perks, and more. Benefits begin the month following the hire date.

Salary:

The hourly wage for this position ranges from $26.65 - $33.35 and varies based on specific responsibilities and geographic location. Starting hourly rate within this range will be determined based on the candidate's experience, qualifications, and/or skillset.

Summary:

The Administrative Assistant plays a critical role in supporting Operations by coordinating and managing key compliance, safety, and administrative functions that contribute to the overall success of the facility. This position assists the Operations Manager with daily activities related to employee safety and regulatory compliance, helping ensure a safe and efficient work environment.

Key responsibilities include coordinating annual hearing tests, lead testing, and fit testing programs, including scheduling, communication with service providers, maintaining employee records, and updating compliance tracking lists. The Administrative Assistant is also responsible for maintaining records related to water reclamation, IEPA requirements, waste management activities, and waste manifests to support environmental compliance efforts.

Additionally, the role administers weekly and monthly safety programs, tracks participation and completion, and helps drive the organization's safety culture through effective communication and recordkeeping. By ensuring timely compliance with safety, environmental, and regulatory requirements, the Administrative Assistant enables operational leaders to focus on production, employee development, and continuous improvement initiatives.

Essential Functions:

• Schedule: Monday - Friday 7:00AM - 3:00PM or 6:30AM - 2:30PM
• Open front lobby door at 7:00AM.
• Handle a variety of communications through email, phone, MS Teams, and face to face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies. Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Responsible for the planning and coordination of onsite plant events.
• Any other duties assigned by Plant Manager.

Qualifications

Education:

High School diploma or GED.

Experience:

• Proficiency in Microsoft Excel and Word
• General Microsoft Office experience
• Strong organizational and communication skills
• Ability to manage multiple priorities and maintain accurate records
• Previous administrative or operations support experience (preferred)
• Experience supporting safety, compliance, or manufacturing-related programs(preferred)

Functional Success Drivers:

These competencies are what we require for an individual to be successful in this role.

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Learning on the fly
• Quality
• Adpatability
• Organization/Planning

Additional Information

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [e-mail].

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Affinite Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.