Administrative Assistant

Kanner & Pintaluga; Boca Raton (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive Wage

Paid Time Off

401K Retirement Savings Plan with Firm

Group Medical/Dental/Vision Plans

Employer-Covered Supplemental Benefits

Voluntary Supplemental Benefits

Annual Performance Reviews

Job summary

Kanner & Pintaluga in Boca Raton, FL is seeking a reliable Administrative Assistant for the Human Resources team. The role focuses on general office duties, strong communication, and supporting HR operations to help the firm serve its clients effectively.

You will handle calls, record information, prepare reports, and coordinate meetings. Proficiency with Microsoft Office and the ability to manage a daily workload under deadlines are essential.

Qualifications

• Full-time, 8:00am to 5:00pm, M-F.
• Customer service or previous office or executive assistant experience is preferred.
• Proficient in Microsoft Office Suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• Have a proactive approach to problem-solving.
• Teamwork oriented.

Responsibilities

• Perform general office clerk duties and errands to support practice leadership.
• Handle incoming calls and other communications.
• Record information as needed.
• Prepare and circulate reports as needed.
• Coordinate events and meetings as needed.
• Perform additional duties as required.

Skills

Customer service

Office administration

Written and verbal communication

Time management

Tools

Microsoft Office Suite

Job description

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeast United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages.

Position Summary

The Administrative Assistant for the Human Resources Department provides general administrative support to the team. They should be comfortable with computers, general office tasks and excel at both verbal and written communication. The ideal candidate for this position is prepared, professional, and has a genuine desire to meet the needs of others. In return you will get the opportunity to work with a great, hard-working team where you will expand your skills and knowledge within the industry.

Essential Job Functions

• Perform general office clerk duties and errands to support practice leadership;
• Handle incoming calls and other communications;
• Record information as needed;
• Prepare and circulate reports as needed;
• Coordinate events and meetings as needed;
• Perform additional duties as required;

Experience/Requirements

• Full-time, 8:00am to 5:00pm, M-F;
• Customer service or previous office or executive assistant experience is preferred;
• Proficient in Microsoft Office Suite;
• Ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• Have a proactive approach to problem-solving;
• Teamwork oriented.

Firm Benefits

The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive):

• Competitive Wage
• Paid Time Off, Holiday, Bereavement, and Sick Time
• 401K Retirement Savings Planwith Firm match
• Group Medical/Dental/Vision Plans
• Employer-Covered Supplemental Benefits
• Voluntary Supplemental Benefits
• Annual Performance Reviews

Equal Opportunity Statement

Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time — in its sole discretion. Employment is at will.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.