Administrative Assistant

Legacy Cooperative; Bisbee (ND); On-site; USD 38,000 - 48,000; Full time

Job summary

Legacy Cooperative is seeking an Administrative Assistant to support the Administration team with office management and financial bookkeeping. The role emphasizes accuracy in data entry, transactional recording, and timely financial reporting to support the cooperative's mission and member services.

The position requires GAAP familiarity, strong communication, and the ability to work as part of a team in a rural community setting.

Qualifications

• GAAP knowledge required.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn business accounting systems.

Responsibilities

• 50% Financial data entry and record keeping, including transactions in accounting systems.
• 10% Member support and inquiries.
• 25% Reconcile accounts to ensure records match.
• 10% Prepare monthly financial reports and patron statements (balance sheets, income statements, cash flow).
• 10% Collaborate with team across departments as needed.

Skills

GAAP knowledge

Excellent written & verbal коммуника

Attention to detail

Problem solving

Team collaboration

Education

1-2 year degree in Accounting or related field

3 years of industry experience

Tools

Microsoft Office

Accounting systems

Job description

Job Details

Job Location: Bisbee Administrative Office - Bisbee, ND 58317, Position Type: Full Time, Job Category: Admin - Clerical, Purpose

The Administrative Assistant serves as a key member of our Administration team and daily operations, ensuring smooth office management and accurate financial stewardship. This role supports the cooperative’s mission by maintaining organized records, facilitating clear communication, and providing reliable administrative and bookkeeping services that empower our team to focus on serving members and strengthening rural communities. Through attention to detail, professionalism, and a commitment to cooperative values, this position helps sustain both operational excellence and financial integrity

Qualifications: Essential Duties & Responsibilities

• 45% Financial Data Entry and Record Keeping:Accurately enter, track, and maintain business and financial transactions, including sales, purchases, receipts, and payments, in accounting systems and databases to ensure reliable and accessible records
• 10% Member Support: assisting members and addressing inquiries, ensuring positive interactions with members.
• 25% Reconcile Accounts: ensuring that accounts match records
• 10% Prepare Financial Reports and Patron Statements:Process monthly patron statements and prepare financial reports, including balance sheets, income statements, and cash flow statements, ensuring information is accurate, complete, and timely.
• 10% As a member of the Legacy team, team members will be asked to work with others in areas outside of their department and assist when needed.

Team Member Expectations

• Safety is paramount in everything we do.
• Consistently demonstrate trust, integrity, and respect in all dealings
• Act as a Legacy Brand Ambassador in every interaction with our members and the communities we serve.
• Communicate with others to ensure everyone is working together to best serve our membership
• Demonstrate adaptability to change and navigate uncertainty.
• Collaborate with others to elevate results.
• Show appreciation for your team members and members.
• Speak up – share your ideas, if you see an issue, say something, if you catch people doing the right thing, speak up, if you see someone acting in a way that isn’t aligned with the Legacy “way” – speak up.

Minimum Qualifications

• 1-2-year degree in Accounting or other business/agriculture related field of study (3-5 years of related job experience may substitute for education).
• 3 years of industry experience.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Working knowledge of Microsoft Office.
• Ability to learn business accounting systems.
• Excellent written and verbal communication skills.

Preferred Qualifications

• 3 years of industry experience.
• 1-2 years experience as an Administrative Assistant.

Position Requirements

Environmental Conditions

Rarely

Occasionally

Frequent

• Low temperatures.x
• High temperatures.x
• Outdoor elements such as precipitation and wind.x
• Hazardous conditions.x
• Poor ventilation.x
• Small and/or enclosed spacesx
• No adverse environmental conditions expectedx

Physical Demands

Rarely

Occasionally

Frequent

• Sedentary work that primarily involves sitting/standing.x
• Light work that includes moving objects up to 20 pounds.x
• Medium work that includes moving objects up to 50 pounds.x
• Heavy work that includes moving objects up to 100 pounds or more.x

Mental Demand

Rarely

Occasionally

Frequent

• Communication skillsx
• Memory and recallx
• Adaptabilityx
• Attention to detailx
• Problem-solving and critical thinkingx
• Time managementx