Administrative Assistant

Oregonian Media Group; Birmingham, Northern (AL, KY); Hybrid; USD 40,000 - 46,000; Full time

Benefits offered by this job

Healthcare plans (medical, dental, and

Vision plans

401(k) plan

Paid time off

Paid parental and caregiver leave

Employee assistance program

Job summary

Alabama Media Group is hiring an Administrative Assistant & Events Coordinator to support the newsroom and manage the office while assisting with marketing initiatives and live events.

The role focuses on office operations, event planning, and coordinating communications and marketing materials to strengthen our community presence.

Qualifications

• High school diploma or equivalent; coursework or experience in marketing, communications, or related field a plus
• Minimum of one year of experience in office management, marketing support, administrative assistance, or similar role
• Proficiency in Microsoft Office; familiarity with Canva or basic design tools is a plus
• Superior editing and grammar skills—proofreading marketing copy and reports for accuracy and tone

Responsibilities

• Manage the newsroom office: sort/distribute mail, greet visitors, answer calls, route callers, set up meetings
• Assist in creating and scheduling marketing content for the newsroom, including social posts and marketing collateral
• Support planning and execution of marketing campaigns, sponsorships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, and client events
• Order catering and coordinate event logistics
• Prepare internal communications, memos, emails, newsletters, reports, and staff presentations
• Support leadership with travel bookings, expenses, and other duties as needed
• Coordinate with building management on janitorial/maintenance for a ready-to-use office environment
• Maintain filing systems and office equipment; keep supplies stocked

Skills

Microsoft Office proficiency

Social media familiarity

Editing and grammar

Event planning

Organizational skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Canva

Job description

Strengthening and empowering all of the communities we serve.

Alabama Media Group, Alabama's largest news and entertainment company, is seeking a Administrative Assistant & Events Coordinator. This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives and helping coordinate live events.

The pay range for this position is $40,000 – $46,000/year.

What you'll be doing:

• Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings
• Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications
• Support the planning and execution of marketing campaigns, sponsorships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions and training sessions
• Order catering and coordinate logistics for meetings and events
• Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)
• Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed
• Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment
• Maintain office supplies and coordinate maintenance of office equipment. Maintain filing systems, both electronic and physical
• Be a helpful and positive presence in the workplace

Our ideal candidate will have the following:

• High school diploma or equivalent; coursework or experience in marketing, communications, or a related field a plus
• Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with social media platforms and/or basic design tools (e.g., Canva) a plus
• Superior editing and grammar skills — comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone
• Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks
• Ability to work in a deadline-oriented team environment
• Desire to be proactive and create a positive experience for others
• Excellent interpersonal skills
• This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events

Additional Information

Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity.

• affordable options for your healthcare including medical, dental and vision plans
• mental health support options
• flexible spending accounts
• fertility assistance
• a competitive 401(k) plan to help plan for your future
• generous paid time off
• paid parental and caregiver leave
• an employee assistance program to support your work/life balance
• optional legal assistance
• life insurance options
• flexible holidays to honor cultural diversity

Advance Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement.

Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking.

For more information about Advance Local, please visit www.advancelocal.com.

In addition, the company runs a digital marketing business which serves advertising clients throughout the Southeast, a film production group Advance Originals, and the national brand It's a Southern Thing.

In the past 7 years, AL.com journalists have been awarded four Pulitzer Prizes and been a finalist for another, earned 22 regional Emmys for documentary work, an Edward R. Murrow award for podcasting, a Silver Gavel award for political commentary, IRE award for prison coverage, Scripps Howard and Polk awards for investigating police, multiple national Headliner and SPJ awards and a Webby Award for short-form comedy.

Advance Local Media is proud to be an equal opportunity employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law.

If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information.

Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.

Advance Local Media LLC is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Advance Local Media LLC is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources, and let us know the nature of your request and contact information.