Administrative Assistant

Industrial Automation Consulting, Inc. (IAC); Billings (MT); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending account

Health savings account

Life insurance

Disability insurance

401(k), profit sharing and employee-</

Paid vacation, personal days andholid?

Paid Parental Leave

Continued professional education

Job summary

Electrical Consultants, Inc. (ECI) is seeking an Administrative Assistant to support project managers and engineers across multiple offices.

You will handle scheduling, travel, communications, and document preparation in a fast-paced, professional environment. The role requires a high school diploma with additional training or experience, strong typing and word processing skills, and proficiency with Word, Excel, Teams, PowerPoint, and Acrobat or Bluebeam.

Qualifications

• High school diploma or equivalent with 2 years training beyond high school.
• 2 years direct work experience in a professional office environment requested or encouraged.
• Strong typing and word processing skills; excellent written and verbal communication.

Responsibilities

• Scheduling and coordinating travel arrangements as requested.
• Monitoring and screening calls and visitors; acting as receptionist.
• Managing mail and coordinating communications with management and staff.
• Assisting with conference/meeting planning and document preparation.

Skills

Administrative support

Communication

Teamwork

Attention to detail

Typing

Education

High school diploma

Post-secondary training

2+ years office experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

PowerPoint

Adobe

Bluebeam

Job description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV.

Responsibilities include performing a variety of administrative assignments including but not limited to:

• Scheduling and monitoring travel arrangements as requested
• Monitoring and screening incoming telephone calls and visitors
• Acting as the general receptionist
• Managing incoming and outgoing mail
• Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications
• Assisting with conference/meeting planning
• Preparing complex documents under minimal supervision with information necessary for decision-making
• Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc.
• Establishing filing systems and coordinating project meetings
• Coordinating expense submittals to corporate accounting department
• Overseeing and assisting with the preparation of common areas for activities or meetings upon request

Minimum Requirements

High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI’s auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

Salary commensurate with experience and education. Benefits include

• Medical, dental and vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Disability insurance
• 401(k), profit sharing and employee stock ownership plan
• Paid vacation, personal days and holidays
• Paid Parental Leave
• Continued professional education reimbursement

ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S. ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities.

An Equal Opportunity Employer