Administrative Assistant

Electrical Consultants, Inc.; Billings (MT); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending account

Health savings account

Life insurance

Disability insurance

401(k), profit sharing and employee 5%

Job summary

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm providing engineering, planning and studies across the U.S.

Our team supports utilities, energy developers and industrial clients with a wide range of services including surveying, environmental planning, commissioning and project management. The role involves administrative tasks from scheduling and travel management to receptionist duties, document preparation, and meeting coordination.

Qualifications

• High school diploma and 2 years training beyond high school or equivalent combination of education and experience.
• Strong typing and word processing skills are required.
• Proven verbal and written communication skills with interpersonal abilities and attention to detail.
• Proficiency in Microsoft Office applications (Word, Excel, Teams, PowerPoint) and Adobe/Bluebeam.

Responsibilities

• Scheduling and monitoring travel arrangements as requested.
• Monitoring and screening incoming telephone calls and visitors.
• Acting as the general receptionist and handling mail.
• Coordinating communications with general managers and engineers.
• Assisting with conference/meeting planning and preparing documents.

Skills

Typing

Word processing

Verbal communication

Written communication

Interpersonal skills

Attention to detail

Teamwork

Confidential information handling

Education

High school diploma

2 years training beyond high school

Equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

PowerPoint

Adobe Acrobat

Bluebeam

Job description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV.

Responsibilities include performing a variety of administrative assignments including but not limited to:

• Scheduling and monitoring travel arrangements as requested
• Monitoring and screening incoming telephone calls and visitors
• Acting as the general receptionist
• Managing incoming and outgoing mail
• Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications
• Assisting with conference/meeting planning
• Preparing complex documents under minimal supervision with information necessary for decision-making
• Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc.
• Establishing filing systems and coordinating project meetings
• Coordinating expense submittals to corporate accounting department
• Overseeing and assisting with the preparation of common areas for activities or meetings upon request

Minimum Requirements

High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI’s auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

Salary commensurate with experience and education. Benefits include

• Medical, dental and vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Disability insurance
• 401(k), profit sharing and employee stock ownership plan
• Paid vacation, personal days and holidays
• Paid Parental Leave
• Continued professional education reimbursement

ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S. ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities.

An Equal Opportunity Employer