Assistant Project Manager

Industrial Automation Consulting, Inc. (IAC); Madison (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending account

Health savings account

Life insurance

Disability insurance

401(k) plan

Profit sharing

Employee stock ownership plan

Paid vacation

Personal days

Job summary

Electrical Consultants, Inc. (ECI) in Madison, WI is seeking an entry-level assistant project manager to support program managers, lead engineers, and SMEs in preparing reports and deliverables.

You will help coordinate project scope, manage administrative tasks, and maintain project documentation and budgets, with on-the-job training provided. A Bachelor's degree in engineering, science, business or related field and 2+ years in technical writing and document management are required.

Qualifications

• Bachelor's degree in engineering, science, business, management or related field.
• Minimum 2 years' experience in technical writing, document management, and administrative support.
• Excellent verbal and written communication skills; strong organization and planning abilities.

Responsibilities

• Assist program managers, project managers, lead engineers and SMEs with deliverables and reports.
• Assist in developing forms, templates, standards and procedures.
• Coordinate and manage the project from inception to completion; carry out daily tasks efficiently.

Skills

Technical writing

Document management

Administrative experience

Verbal and written communication

Education

Bachelor's degree in engineering, science, business, management or related field

Job description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV.

ECI has an opening for an entry-level assistant project manager in Madison, WI. This position requires a basic understanding of contracts, change orders, invoicing, project work scopes, purchase orders and general engineering documents (Company specific On-The-Job-Training for these items will be provided). The successful applicant will provide assistance and technical support to program managers, project managers, lead engineers and Subject Matter Experts in packaging deliverables and reports as well as aid in the development of forms, templates, standards and procedures. Assisting the project manager to coordinate and manage the project from inception to completion by carrying out daily operation tasks in an effective and timely manner. Supporting communications between office and field staff by tracking and directly reporting project status updates to project managers. Coordinating and executing daily administrative tasks: organizing, filing, and maintaining all current project documents, entering information into and managing the digital project databases, assisting in ensuring compliance with necessary project specifications and maintain project budgets along with FTE forecast data.

Minimum Requirements: Bachelor's degree in engineering, science, business, management or related field, with a minimum of 2 years' of experience in technical writing, document management, and administrative experience, or an acceptable combination of education and experience; excellent verbal and written communication skills; strong organization and planning skills; ability to work in a team environment; commitment to quality and accuracy; and a willingness to meet fast-paced project schedules. Prior experience as a project accountant, project controls specialist, project coordinator, or an executive assistant a plus. The successful applicant may be subject to client-mandated drug and background checking. Occasional travel/driving is required; therefore, the successful applicant will be subject to ECI's auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

Salary commensurate with experience and education. Benefits include the following:

• Medical, dental and vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Disability insurance
• 401(k), profit sharing and employee stock ownership plan
• Paid vacation, personal days and holidays
• Paid Parental Leave
• Continued professional education reimbursement

ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S. ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities.

An Equal Opportunity Employer