Administrative Assistant

Biddeford, Maine; Biddeford (ME); On-site; USD 35,000 - 50,000; Full time

Job summary

The City of Biddeford is seeking a motivated Administrative Assistant for the Assessing Department. This role involves managing office functions, engaging with the public, and ensuring efficient operations. The city offers a supportive work environment with a focus on employee wellness and work/life balance.

Benefits

Employee Assistance Program

Flexible Spending Account

Health Insurance

Life Insurance

Paid Parental Leave

Paid Time Off

Referral Program

Remote Work Opportunities

Retirement Plans with Employer Match

Vision Insurance

Qualifications

• Three years of related experience or equivalent education.
• Ability to engage with the public respectfully.

Responsibilities

• Perform administrative tasks and manage office functions.
• Maintain organized filing systems and manage correspondence.
• Act as reception and coordinate meetings.

Skills

Communication

Technology Skills

Organization

Education

Relevant Education

Job description

Maine’s premier City to work and live is becoming Maine’s premier municipal employer - welcome to Biddeford, Maine, where citizens are proud of their community and employees thrive!

The City of Biddeford, a beautiful, resurgent, coastal Maine community, is seeking dynamic people to join our award-winning team of professionals. As an employee in one of Maine’s youngest communities, you can become part of a team that is guiding its economic revival. You will need to be highly motivated, talented, with a strong desire to make a difference in the daily lives of citizens.

The City of Biddeford greatly values employee wellness and work/life balance. Many of our positions, including all positions in City Hall, have a four-day, 40-hour work week (Fridays off!) with flexible scheduling and remote opportunities one day per week.

The City of Biddeford is looking for a highly motivated, eager to learn, team-oriented, and organized individual to serve as the Administrative Assistant in the Assessing Department.

Responsibilities

• Perform a variety of administrative and assessing clerical tasks including:
• Responding to all incoming general department questions
• Answering or directing the questions to the appropriate employee
• Maintaining an organized filing system both on paper and electronically of all property ownership data, taxpayer applications, department operations budget, Assessing webpage updates, and department calendar updates
• Perform the duties of managing, scheduling, and coordinating office functions
• Acts as reception for the office, which includes answering phone calls, assisting members of the public (walk-ins), scheduling appointments, and coordinating meetings
• Prepares and processes correspondence, including:
• Declarations of Value and Deeds
• Sales information and sales maps
• Advertising notices
• Manages necessary paperwork for the following:
• Expenditures to budget
• Purchase orders
• Paperwork for the Assessment Review Board (minutes/agendas/packets)
• Other reports, as necessary
• Maintains all filing

Required Qualifications

• Considerable skill with computers and technology
• Will establish healthy, communicative, and respectful working relationships
• Can maintain a full workload while managing frequent interruptions, formal schedules, and explicit deadlines
• Able to engage with the public in a constructive, respectful, and courteous manner
• Three years of related experience with any combination of the above, OR
• Any equivalent combination of education and experience
• A willingness to demonstrate a commitment to the City of Biddeford's work around diversity, equity, accessibility, and inclusion

Preferred Qualifications

• Real Estate-related job or course work
• Intern-related municipal government job or course work
• Administrative Assistant-related job or course work
• Experience with Vision

Equal Opportunity Employer

The City of Biddeford’s mission is to cultivate and sustain a diverse, inclusive, equitable, welcoming, and belonging-based workplace where employees actively practice solidarity for the greater good of the work environment and employee experience.

As an Equal Opportunity Employer, the City of Biddeford shall employ, develop, and work to maintain the best qualified person(s) available without discrimination to: age, race, color, religion, sex, sexual orientation, marital status, pregnancy, dimensions of gender, disability, citizenship, veterans’ status, ancestry, national origin, and/or political affiliation or any other status protected by law.

Equitable access to services and employment is available and those applicants requiring reasonable accommodation for this application and/or the interview process should notify the Deputy Director of Human Resources at 207.286.0589.

Job Type:Full-time

• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Referral program
• Remote work opportunities
• Retirement plans w/ employer match
• Vision insurance

Work Location:In-person

To apply, please choose ONE of the following:

• Submit a cover letter, resume, and any relevant certifications to:

Human Resources Department

205 Main Street

Biddeford, ME, 04005

We will begin reviewing applications on May 12 th and the position will remain open for 30 days.