Administrative Assistant

SciTech Services, Inc.; Bethesda (MD); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life and disability insurance

401(k)

Paid vacation

Sick leave

Job summary

SciTech Services, Inc. seeks an Administrative Assistant to provide comprehensive support to NIH-related programs in Bethesda, MD. The role emphasizes calendar management, travel coordination, procurement, and document preparation for staff and management.

The ideal candidate will have at least three years of admin experience, strong Microsoft Office skills, and excellent organizational and communication abilities. NIH experience is a plus, with a commitment to confidentiality and accuracy.

Qualifications

• Minimum of three years of administrative experience supporting organizational or program operations.
• NIH experience is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time-management and attention-to-detail skills.

Responsibilities

• Provide administrative, procedural, and program support to staff and management.
• Manage calendars, schedule appointments, and coordinate meetings, conferences, workshops, and site visits.
• Prepare and edit correspondence, reports, spreadsheets, presentations, charts, forms, and other documents.
• Track program activities, schedules, deadlines, action items, and administrative requirements.
• Research information requests, respond to routine inquiries, and follow up on outstanding actions.
• Coordinate local, domestic, and international travel using Concur Government Edition (CGE), including travel authorizations, reservations, vouchers, and required approvals.
• Provide logistical support for scientific conferences, workshops, events, and site visits, including PSOs and Non-NIH Affiliated travelers.
• Prepare purchase requisitions, office supply orders, and other procurement-related documentation.
• Maintain confidential and sensitive information, electronic records, databases, and tracking systems.
• Screen and route telephone calls, emails, correspondence, and inquiries.
• Enter, track, and maintain program data using databases and spreadsheets and prepare reports as needed.
• Experience in HR-related processes.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Independent work

Multitasking

Grammar & proofreading

Document preparation

Relationship building

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

All Full Time Bethesda, MD, US

2 days ago Requisition ID: 1091

Salary Range: $50,000.00 To $65,000.00 Annually

Clearance/Suitability: Must be eligible to obtain and maintain a favorable suitability determination.

SciTech Services is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and program support to the National Institutes of Dental and Craniofacial Research (NIDCR). This position supports program staff and management with scheduling, travel coordination, meetings and events, correspondence, reporting, data tracking, procurement, and general administrative operations.

Key Responsibilities

• Provide administrative, procedural, and program support to staff and management.
• Manage calendars, schedule appointments, and coordinate meetings, conferences, workshops, and site visits.
• Prepare and edit correspondence, reports, spreadsheets, presentations, charts, forms, and other documents.
• Track program activities, schedules, deadlines, action items, and administrative requirements.
• Research information requests, respond to routine inquiries, and follow up on outstanding actions.
• Coordinate local, domestic, and international travel using Concur Government Edition (CGE), including travel authorizations, reservations, vouchers, and required approvals.
• Provide logistical support for scientific conferences, workshops, events, and site visits, including Professional Service Orders (PSOs) and Non-NIH Affiliated travelers.
• Prepare purchase requisitions, office supply orders, and other procurement-related documentation.
• Maintain confidential and sensitive information, electronic records, databases, and tracking systems.
• Screen and route telephone calls, emails, correspondence, and inquiries.
• Enter, track, and maintain program data using databases and spreadsheets and prepare reports as needed.
• Experience in HR-related processes.

Experience with NIH intramural processes a plus.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years of administrative experience supporting organizational or program operations; NIH experience is a plus.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, time-management, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with internal and external personnel.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong computer, grammar, proofreading, and document preparation skills.

SciTech Services offers a comprehensive benefits package, including

• health
• dental
• vision
• life and disability insurance
• 401(k)
• paid vacation
• sick leave

SciTech Services is an Equal Opportunity Employer, including Disability and Veterans.