Administrative Assistant

Pratt Industries; Beloit (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid holidays from day 1

Health insurance and wellness program

401(k) with match after 3 months

Paid vacation after 6 months

Tuition reimbursement after 12 months

Paid childbearing/parenting leave

Job summary

Pratt Industries, Beloit, seeks an Administrative Assistant to be the first contact for callers and visitors, handling phones, mail and scheduling. You will support Accounting, HR and leadership with documents and basic bookkeeping.

The role requires strong organizational skills, professional demeanor, and proficiency in Microsoft Office; HS diploma required. This front-office position offers benefits and potential for growth within Pratt’s Beloit facility.

Qualifications

• Proven experience as an administrative assistant or in a clerical role.
• Proficiency in Microsoft Office Suite and basic bookkeeping.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Answer and route phone calls; greet visitors and manage inquiries.
• Prepare memos, emails, invoices or reports; draft and proofread correspondence.
• Provide general administrative support across Accounting, HR and Site Leadership; assist with events and meetings.
• Monitor office supplies, place orders and ensure stocked workspaces.

Skills

Administrative experience

Microsoft Office

Organization

Communication

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Join Our Team at Pratt (Beloit Corrugating), LLC!

Pratt Perks:
Paid Holidays from DAY 1
Health Insurance and Wellness Program within 1 Month of hire
3 Months: 401(k) with match

6 Months: Paid vacation Days
12 months: Full tuition reimbursement and PAID childbearing/parenting leave

SUMMARY

This position reports to the Controller and will provide diversified administrative support to various functions within the facility. This position is responsible for answering the company phones and greeting visitors and is the first point of contact for visitors and callers to the company.

Essential Functions/Key Responsibilities:

Communication: Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.

Document Preparation: Prepare communications such as memos, emails, invoices or reports; draft, edit and proofread correspondence, reports, and memos. Prepare new hire orientation packets as needed. Perform basic bookkeeping.

General Support: Provide administrative support to various functional areas including Accounting, Human Resources, and Site Leadership. Assist with special projects, do candidate phone screens, schedule appointments and interviews, assist with event planning and coordinate meetings and food deliveries.

Inventory Management: Monitor office supply levels, anticipate needs, and place orders to ensure the office is fully stocked.

Qualifications and Skills:

• Proven experience as an administrative assistant, office assistant, or in a relevant clerical role.
• Proficiency in office software (Microsoft Office Suite).
• Exceptional organizational and time-management abilities.
• Strong verbal and written communication skills.
• Professional demeanor and appearance.
• High school diploma or equivalent.

LANGUAGE SKILLS

Excellent speaking and phone communication skills. Ability to read and interpret documents. Ability to write routine correspondence and reports.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, divide into all units of measure.

PHYSICAL DEMANDS

The job involves prolonged sitting, talking and hearing. The employee is regularly required to stand and walk. The employee may occasionally be required to commute to pick up supplies. Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

Most work takes place at the front reception area and desk. However, while performing the duties of this job, the employee may occasionally be exposed to wet and/or humid conditions and moving mechanical parts.

Additional Information

Pratt is America’s 5th largest corrugated packaging company and the world’s largest, privately-held producer of 100% recycled containerboard, with more than 9000 highly-skilled, green-collar employees dedicated to the environment and sustainability. Pratt was founded in the USA more than 30 years ago and, since then, has shown dramatic growth with sophisticated manufacturing facilities in more than 27 states.

EEOC Statement

Pratt Industries provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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