Administrative Assistant

Pratt Industries, Inc.; Beloit (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays from DAY 1

Health insurance

401(k) with match

Paid vacation days

Tuition reimbursement

Paid parental leave

Job summary

Pratt Industries, Inc. in Beloit is seeking a Receptionist/Administrative Assistant to join our team. You will handle front-desk duties, answer calls, greet visitors, and provide essential support to Accounting, Human Resources and site leadership.

This role requires excellent communication, organizational skills, and the ability to prepare memos, emails, invoices and reports. You may assist with candidate phone screens, scheduling interviews and coordinating meetings and events.

Qualifications

• Excellent communication and phone skills.
• Ability to read and interpret documents and write routine correspondence.
• Basic bookkeeping or office administration experience is a plus.

Responsibilities

• Answer and route phone calls.
• Greet visitors and direct them accordingly.
• Prepare memos, emails, invoices and reports.
• Provide administrative support to Accounting, HR, and site leadership.
• Assist with scheduling interviews and coordinating meetings.
• Monitor office supplies and place orders.

Skills

Communication

Phone etiquette

Organizational skills

Attention to detail

Job description

Receptionist/Administrative Assistant

Join Our Team at Pratt (Beloit Corrugating), LLC!

Pratt Perks:
Paid Holidays from DAY 1
Health Insurance and Wellness Program within 1 Month of hire
3 Months: 401(k) with match

6 Months: Paid vacation Days
12 months: Full tuition reimbursement and PAID childbearing/parenting leave

SUMMARY

This position reports to the Controller and will provide diversified administrative support to various functions within the facility. This position is responsible for answering the company phones and greeting visitors and is the first point of contact for visitors and callers to the company.

Essential Functions/Key Responsibilities:

Communication: Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.

Document Preparation: Prepare communications such as memos, emails, invoices or reports; draft, edit and proofread correspondence, reports, and memos. Prepare new hire orientation packets as needed. Perform basic bookkeeping.

General Support: Provide administrative support to various functional areas including Accounting, Human Resources, and Site Leadership. Assist with special projects, do candidate phone screens, schedule appointments and interviews, assist with event planning and coordinate meetings and food deliveries.

Inventory Management: Monitor office supply levels, anticipate needs, and place orders to ensure the office is fully stocked.

LANGUAGE SKILLS

Excellent speaking and phone communication skills. Ability to read and interpret documents. Ability to write routine correspondence and reports.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, divide into all units of measure.

PHYSICAL DEMANDS

The job involves prolonged sitting, talking and hearing. The employee is regularly required to stand and walk. The employee may occasionally be required to commute to pick up supplies. Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

Most work takes place at the front reception area and desk. However, while performing the duties of this job, the employee may occasionally be exposed to wet and/or humid conditions and moving mechanical parts.