Administrative Assistant

Interfor; Bay Springs (MS); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

HSA Medical Plan

401(k) Matching

PTO & Holidays

Employee Assistance Program

Training & Development

Earned Wages Access

Job summary

Interfor, a leading forest products company, seeks an Administrative Assistant in Bay Springs, MS. You will support mill operations with a range of administrative, organizational, and customer service duties, ensuring accuracy and timely communication.

The position emphasizes strong MS Office skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with opportunities to engage in inventory and HR-related tasks.

Qualifications

• High school diploma or GED required; post-secondary education preferred.
• Three+ years of administrative, office coordination, accounting, or manufacturing support experience preferred.
• Strong organizational, time management and multitasking skills.
• Excellent communication and customer service abilities across all levels.
• High attention to detail and ability to maintain accurate records and documentation.
• Discretion with confidential information and strong computer skills (MS Office).
• Experience with purchasing, inventory, or CMMS is a plus.

Responsibilities

• Answer and direct phone calls, manage email, and distribute information to staff.
• Collate, sort, and distribute incoming mail and greet visitors.
• Schedule appointments, meetings, and travel for mill employees.
• Prepare agendas, take minutes, and follow up on action items.
• Create and distribute letters, memos, reports, and presentations.
• Order office supplies, manage inventory, and coordinate maintenance of equipment.
• Maintain office organization and support Human Resources and management as needed.
• Enter data into databases and spreadsheets; support community engagement and employee relations.
• Assist with monthly physical inventory and document retrieval.

Skills

Organizational skills

Time management

Multitasking

Communication

Customer service

Discretion

Education

High school diploma or GED

Post-secondary in Business Administration or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Administrative Assistant, Bay Springs, Mississippi

At Interfor, we're more than a lumber company. We're helping build the homes, businesses, schools, and communities that people rely on every day.

As an Administrative Assistant in Bay Springs, Mississippi, you'll play a key role in supporting mill operations through a variety of administrative, organizational, and customer service responsibilities. This position is ideal for someone who thrives in a fast-paced environment and takes pride in accuracy, organization, and teamwork.

The pay rate for this position is $22.84 per hour.

What You'll Do

• Answer and direct phone calls, manage email correspondence, and distribute information to appropriate personnel.
• Collate, sort, and distribute incoming mail.
• Greet visitors and direct them to the appropriate staff member.
• Schedule appointments, meetings, and travel arrangements for mill employees.
• Set up meeting rooms, prepare agendas, take minutes, and follow up on action items.
• Prepare and distribute letters, memos, reports, presentations, and other administrative documents.
• Order office supplies, manage inventory levels, and coordinate maintenance of office equipment.
• Maintain general housekeeping and organization of the Main Office.
• Provide ad hoc administrative support to Human Resources and Management, including periodic responsibilities that involve going into the mill.
• Enter and maintain information in databases and spreadsheets.
• Coordinate community engagement programs and employee relations activities.
• Keep inventory records organized, assist with monthly physical inventory, and ensure documents are accurate and easy to retrieve.
• Adhere to all safety regulations and company policies.
• Perform other duties as assigned.

What You'll Bring

• High school diploma or GED required; post-secondary education in Business Administration, Accounting, Office Administration, or a related field is preferred.
• Three or more years of administrative, office coordination, accounting, or manufacturing support experience preferred.
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Excellent communication and customer service skills, with the ability to build positive relationships across all levels of the organization.
• High attention to detail and a commitment to maintaining accurate records, reports, and documentation.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong computer skills, including proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Experience with purchasing, receiving, inventory management, accounting functions, or CMMS systems is an asset.
• Self-motivated team player who can work independently while supporting multiple departments and business priorities.
• Demonstrated commitment to safety and continuous improvement.
• Flexibility to support inventory activities, employee events, special projects, and occasional schedule adjustments as business needs require.

Physical Requirements

• Ability to work in both an office setting and an industrial manufacturing environment.
• Ability to sit, stand, walk, bend, reach, and climb stairs throughout the workday.
• Ability to operate standard office equipment, including computers, telephones, printers, copiers, and scanners.

What We Offer

• Group Benefit Programs (Employee Medical, Dental, Vision Plans)
• HSA Medical Plan
• 401(k) Matching Plan
• Paid Time Off (PTO) & Paid Holidays
• Employee Assistance Program
• Training & Development Opportunities
• Instant Access to Earned Wages Ahead of Payday

Who We Are

Interfor is one of the largest forest products companies in the world and we’re growing in exciting directions.

We want you to grow your career with us. With our industry leading training programs and track record of promoting from within, you’ll have plenty of opportunities to #StartHereGoFar.

We appreciate the interest of all applicants, however, only those selected for an interview will be contacted. All applicants offered a position must successfully complete a pre-employment drug test and background check. Interfor is an Equal Opportunity Employer building a capable, committed, diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual identity, gender, national origin, protected veteran status, or disability.