Administrative Assistant

STRICKLIN & PORTER CONSTRUCTION LLC; Baton Rouge (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in Baton Rouge is looking for an organized and customer-focused Administrative Assistant. This role involves managing essential administrative tasks, ensuring seamless office operations, and providing excellent customer service in a fast-paced environment.

Benefits

Opportunity for advancement

Training & development

Competitive salary

Collaborative team environment

Qualifications

• Previous experience in administrative role preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Handle incoming and outgoing phone calls for multiple service verticals.
• Draft and send estimates, create and issue invoices.
• Greet customers warmly and professionally.

Skills

Organizational Skills

Communication

Multitasking

Tools

Google Workspace

Job description

Benefits:

• Opportunity for advancement
• Training & development

Position Overview: We are seeking an organized and customer-focused Administrative Assistant to manage essential administrative tasks and serve as the welcoming face of our company. The ideal candidate thrives in a fast-paced environment, demonstrates excellent communication skills, and ensures seamless office operations.

Key Responsibilities:

1. Phone Management: Handle incoming and outgoing phone calls for multiple service verticals.
2. Appointment Scheduling: Coordinate appointments for landscaping, plumbing services, and other projects.
3. Record Management: Create contacts and opportunities for multiple service verticals, enter detailed notes, and maintain accurate records.
4. Estimate and Invoice Preparation: Draft and send estimates, create and issue invoices, and ensure payments are posted promptly and accurately.
5. Follow-Ups: Resend unviewed estimates daily and contact clients to confirm receipt of estimates.
6. Customer Interaction: Greet customers warmly and professionally.
7. Metrics & Reporting: Track daily metrics and cash flow to ensure smooth office operations.

Qualifications:

• Previous experience in administrative role preferred.
• Proficient in Google Workspace.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Positive attitude and ability to multitask in a busy environment.

Why Join Stricklin & Porter?

• Competitive salary
• Opportunity to work on a diverse range of projects
• A collaborative team environment with growth potential