Administrative Assistant

Equity LifeStyle Properties, Inc.; Bar Harbor (ME); On-site; USD 36,000 - 48,000; Full time

Job summary

Equity Lifestyle Properties, Inc. currently seeks an Administrative Assistant in Bar Harbor, Maine. The role oversees the property administration office, handling customer relations, paperwork, and financials while supporting management and staff.

Ideal candidates hold a bachelor’s degree with 2+ years in office management, strong communication, and proficiency in Microsoft Office Suite. The position includes benefits and a collaborative team environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years of experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS).
• Excellent written and verbal communication skills.
• Strong organizational skills and multi-tasking ability.

Responsibilities

• Oversee day-to-day operations of the property administration office.
• Manage customer relations and serve as first point of contact for issues.
• Prepare forms and manage accounts payable/receivable and petty cash.
• Supervise administrative staff and building attendants.
• Coordinate paperwork and maintain accurate office files.
• Attend training sessions and assist with special projects.

Skills

Office management

Customer relations

Communication

Organization

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Bar Harbor, Maine.

What** you’ll do:

The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants.

Your** j ob will i nclude :

• Coordinate preparation of paperwork.
• Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America’s work order system.
• Manage the reception area to ensure effective internal and external telephone and mail communications.
• Work closely with management to develop an integral team that effectively represents the company’s quality and professionalism.
• Act as a liaison between customers and management regarding property-related issues.
• Prepare customer correspondence as required.
• Attend and participate in training sessions as requested.
• Maintain office files with current and accurate information.
• Perform weekly office inspections.
• Assist Property Manager with special projects and perform other duties as assigned.

Experience &** s kills you n eed :

• Bachelor’s degree, or the equivalent combination of education and experience.
• 2+ yearsof experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.)
• Excellent written and verbal communications skills.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Basic computer literacy; proficiency with Microsoft Office Suite preferred.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.