Administrative Assistant

Diasorin; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Time off programs

Wellbeing support

Annual incentive program

Job summary

Diasorin is seeking an Administrative Assistant to provide high-level administrative support to the Executive team, acting as the first point of contact for employees, visitors, and stakeholders. This onsite role requires discretion, independence, and strong communication to help maintain office efficiency and support business operations.

Based in Austin, TX, the role involves coordinating meetings, travel arrangements, drafting communications, and backing up the Receptionist.

Qualifications

• High school graduate or GED equivalent.
• 8+ years as Administrative Assistant; 5+ years supporting Corporate Executives preferred.
• Experience in fast-paced environments with shifting priorities.
• Learns quickly; open to change and new processes.
• Knows how to navigate proper channels to get things done.
• Collaborative and trusted by peers; team player.
• Plans with clear goals; can break down large projects into tasks.
• Excellent written communication skills.

Responsibilities

• Anticipate Executive team needs for scheduling, travel and itineraries (domestic/international).
• Coordinate meetings; reserve conference rooms and manage calendars.
• Draft communications, letters and press releases as needed.
• Apply independent business judgment to support the team.
• Plan events and prepare executive-level documents; draft agendas.
• Prepare reports and correspondence with professional discretion.
• Represent the Executive department with professional demeanor.
• Coordinate travel and manage catering/logistics as needed.
• Enter purchase requisitions/purchase orders into the system.
• Assist with office logistics and serve as back-up to Receptionist.

Skills

Professional communication

Time management

Attention to detail

Discretion

Education

High school diploma or GED

Tools

MS Outlook

MS Word

PowerPoint

Excel

Job description

Obsessed by Science. Entrepreneurial by Nature. United by Purpose. Diasorin is a global leader in immunodiagnostic and molecular diagnostic solutions, advancing science to improve patient outcomes worldwide. For more than 50 years, we have combined scientific rigor with an entrepreneurial mindset, operating with a strong commitment to innovation, accountability, and results to deliver trusted diagnostic solutions. As the Diagnostics Specialist, Diasorin continuously invests in research, technology, and people. Guided by our values of operational excellence, customer focus, and teamwork, we empower teams to think boldly, act decisively, and transform ideas into meaningful impact across one of the industry’s broadest specialty diagnostic portfolios. When you join Diasorin, you are not just filling a role. You are helping build what comes next.

Why Join Diasorin

• Build What Matters Take ownership, challenge the status quo, and contribute directly to solutions that improve patient care worldwide.
• Innovate with Agility at a Global Scale Work in an entrepreneurial environment that enables speed, collaboration, and global impact.
• Grow in a People-Centered Culture Thrive in a culture that values accountability, inclusion, and continuous development.

Job Scope

The Administrative Assistant role will provide high-level administrative support for the Executive team. They are expected to routinely exercise sound, and where appropriate, independent judgment related to certain scheduling matters. The position will also assist in drafting and reviewing both internal and external communications for their Executive team. This position will be the first point of contact for employees, visitors, and stakeholders, ensuring a professional and welcoming experience. This role is critical in maintaining office efficiency and supporting business operations through administrative and clerical responsibilities. This role will handle a variety of tasks, from coordinating meetings and managing correspondence to assisting with travel arrangements and office logistics. This position will also serve as backup to the Administrative Assistant / Receptionist role. The ideal candidate is a proactive and highly organized professional with strong communication skills and a customer-focused mindset. The incumbent will exercise discretion to effectively manage the administrative components and work closely with the Sr. Executive Assistant to the President. The role requires the exercise of discretion, confidentiality and independent judgment in matters.

Key Responsibilities Of The Job

• Anticipating needs of the Executive team they support regarding tasks, scheduling, making travel arrangements, coordinating domestic and international flights, accommodations and other itinerary specifics
• Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, ensuring that meetings are carried out seamlessly
• Drafting of communications, letters, press releases and other forms of communication
• Use of independent business and administrative judgment in key areas to support the team
• General administrative duties such as planning events, distributing information, drafting agendas and executing executive-level documents
• Using independent judgment in preparing reports and correspondence
• Exhibiting professional demeanor and appropriate representation of Executive department is critical
• Coordinating travel and maintaining the team’s calendars
• Professional interaction with Executives and staff
• Confidentiality and discretion in handling sensitive information
• Anticipating needs of functional VP regarding tasks and scheduling
• General administrative duties, including, answering phones and executing executive documents
• Professional demeanor and appropriate representation of department critical
• Entering purchase requisitions / purchase orders into the system for the team
• Coordinating catering lunches as needed

Education, Experience And Qualifications

• High school graduate or GED equivalent
• At least 8 years prior experience as an Administrative Assistant and 5 years supporting of Corporate Executives experience preferred
• Experience working independently in a fast-paced environment with rapidly changing priorities
• Learning on the Fly—learns quickly/open to change
• Organizational Agility—knows how to go through the proper channels to get things done
• Peer Relationship—cooperative, team player, trusted and supported by peers
• Planning—sets specific goals and objectives, ability to plan for the length and difficulty of assignments, ability to break down projects into specific tasks/steps
• Priority Setting—focuses on what is most important
• Written Communications—effectively communicates in writing

Training and Skills

• Business professional writing and verbal communication skills
• The ability to prioritize multiple projects and work under a tight schedule
• Proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint and Excel

Physical Requirements And Work Conditions

• Must work onsite at Luminex office at least 90-100% of the time
• Travel may be required approximately: 0% of the time, No travel is required
• Flexibility in work schedule
• Ability to handle pressure of meeting tight deadlines
• Frequent work in high stress environment in direct contact with others

Physical Requirements

• Lifting/Use of Strength is Sedentary (up to 10 pounds)
• Climbing on the job is required: Occasionally--Up to 33% of the time
• Kneeling on the job is required: Occasionally--Up to 33% of the time
• Reaching on the job is required: Occasionally--Up to 33% of the time
• Stooping on the job is required: Occasionally--Up to 33% of the time
• Vision (Color) on the job is required: Occasional--Up to 33% of the time

Diasorin offers a competitive rewards package focused on your overall well-being. We are proud to offer a comprehensive plan of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.

Diasorin is committed to building a workplace where people feel empowered to contribute ideas, take ownership, and grow their careers. We believe diverse perspectives strengthen innovation and help us deliver meaningful impact for patients and customers worldwide.

Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

This posting and recruitment process are subject to applicable local laws and regulations in the country where the position is located. Additional employment disclosures, candidate rights, and employment conditions may apply based on local jurisdiction.

Individuals hired will be required to verify identity and eligibility to work and may be subject to a background check and drug screening where permitted by law. Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities during the application process. If assistance is required, please contact [e-mail].