Administrative Assistant

Marposs; Auburn Hills (MI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401k Match

PTO

Vacation

Health Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Job summary

Marposs Corporation is seeking an Executive Assistant to provide high-level administrative and financial support to the President and leadership team. The role requires discretion, organization, and the ability to manage multiple priorities in a fast-paced international environment.

Responsibilities include calendar management, travel planning, collaboration on financial reporting, and maintaining an organized executive office.

Qualifications

• Experience as Administrative Assistant or in accounting/finance roles.
• Understanding of basic accounting and financial principles.
• Experience with financial reports, expenses, invoices, budgets.
• Proficient in Microsoft Office; strong organizational skills.
• Excellent verbal and written communication; discreet handling of information.

Responsibilities

• Provide comprehensive administrative support to the President.
• Manage calendar, meetings, travel arrangements.
• Collaborate with Accounting Manager on financial reporting.
• Prepare and maintain financial and performance reports.
• Maintain organized executive office and supplies.
• Coordinate domestic and international travel for President and guests.
• Assist with special projects and events.

Skills

Administrative support

Accounting basics

Finance knowledge

Microsoft Office

Calendar management

Travel coordination

Confidentiality

Communication skills

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Marposs Group is a global leader providing measurement, inspection and testing cutting edge solutions for quality and process control in the workshop environment, serving all major automotive and machine tools manufacturers, as well as the aerospace, biomedical, electronics, energy, glass containers and white goods sectors.

In order to reinforce our growth plans in North America, Marposs Corporation has an opening for an Executive Assistant.

Reporting to the President, the Executive Assistant provides high-level administrative, organizational, and financial support to the President and executive leadership team. This position requires a high degree of professionalism, discretion, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced international environment.

Responsibilities:

• Provides comprehensive administrative and organizational support to the President.
• Manages the President's calendar, meetings, appointments, and travel arrangements.
• Works closely with the President and Accounting Manager on financial and management reporting.
• Prepares, analyzes, and maintains financial reports and business performance reports.
• Maintains an organized, professional, and welcoming executive office environment.
• Ensures the executive office and common areas are appropriately stocked with coffee, beverages, snacks, and other supplies.
• Coordinates ordering and replenishment of office and executive area supplies as needed.
• Assists with executive visits, meetings, company events, and hospitality needs.
• Coordinates and follows up on action items resulting from management meetings.
• Assists the President with special projects and other business initiatives as needed.
• Coordinates domestic and international travel arrangements for the President and visiting executives from Italy, including flights, hotels, transportation, and itineraries.

What We Are Looking For

• Previous experience as an Administrative Assistant, Accounting, Finance, or similar role.
• Strong understanding of basic accounting and financial principles.
• Experience working with financial reports, expenses, invoices, budgets, or other accounting-related information.
• Proficiency in using office productivity tools such as Microsoft Office Suite, including advanced skills in word processing, spreadsheet management, and presentation software.
• Exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills, enabling effective interaction with executives, colleagues, and external stakeholders at all levels.
• Demonstrated ability to maintain confidentiality, exhibit tact and diplomacy, and handle sensitive information with the utmost discretion.
• Professional demeanor, a positive attitude, and the ability to work autonomously while maintaining a strong sense of teamwork and collaboration.

What We Offer

Marposs offers an inclusive and international environment with strong professional and career development opportunities. We also offer the following benefits:

• 401k Match
• PTO
• Vacation
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability