Administrative Assistant

Marposs Corporation; Auburn Hills (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Marposs Corporation seeks an Executive Assistant to provide high-level administrative and financial support to the President and leadership team. You will manage calendars, meetings, travel, and coordinate financial reporting in a fast-paced international setting.

Role requires discretion, strong organizational skills, and the ability to handle multiple priorities while interfacing with executives and stakeholders globally.

Qualifications

• Previous experience as an Administrative Assistant, Accounting, Finance, or similar role.
• Strong understanding of basic accounting and financial principles.
• Experience with financial reports, expenses, invoices, budgets, or other accounting-related information.
• Proficiency in using office productivity tools such as Microsoft Office Suite, including advanced skills in word processing, spreadsheet management, and presentation software.
• Exceptional organizational skills, with ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills for interactions with executives and stakeholders.
• Discretion and ability to handle confidential information with tact and professionalism.

Responsibilities

• Provides comprehensive administrative and organizational support to the President.
• Manages the President's calendar, meetings, appointments, and travel arrangements.
• Works closely with accounting when preparing financial and management reporting.
• Prepares, analyzes, and maintains financial reports and business performance reports.
• Maintains an organized, professional executive office environment.
• Ensures the executive office and common areas are stocked with coffee, beverages, snacks, and supplies.
• Coordinates ordering and replenishment of office supplies as needed.
• Assists with executive visits, meetings, company events, and hospitality needs.
• Coordinates and follows up on action items from management meetings.
• Assists the President with special projects and other business initiatives.
• Coordinates domestic and international travel for the President and visiting executives.

Skills

Calendar management

Travel coordination

Financial reporting

Microsoft Office

Communication

Discretion

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Marposs Group is a global leader providing measurement, inspection and testing cutting edge solutions for quality and process control in the workshop environment, serving all major automotive and machine tools manufacturers, as well as the aerospace, biomedical, electronics, energy, glass containers and white goods sectors.

In order to reinforce our growth plans in North America, Marposs Corporation has an opening for an Executive Assistant.

Reporting to the President, the Executive Assistant provides high-level administrative, organizational, and financial support to the President and executive leadership team. This position requires a high degree of professionalism, discretion, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced international environment.

Responsibilities:

• Provides comprehensive administrative and organizational support to the President.
• Manages the President's calendar, meetings, appointments, and travel arrangements.
• Works closely with the President and Accounting Manager on financial and management reporting.
• Prepares, analyzes, and maintains financial reports and business performance reports.
• Maintains an organized, professional, and welcoming executive office environment.
• Ensures the executive office and common areas are appropriately stocked with coffee, beverages, snacks, and other supplies.
• Coordinates ordering and replenishment of office and executive area supplies as needed.
• Assists with executive visits, meetings, company events, and hospitality needs.
• Coordinates and follows up on action items resulting from management meetings.
• Assists the President with special projects and other business initiatives as needed.
• Coordinates domestic and international travel arrangements for the President and visiting executives from Italy, including flights, hotels, transportation, and itineraries.

What we are looking for

• Previous experience as an Administrative Assistant, Accounting, Finance, or similar role.
• Strong understanding of basic accounting and financial principles.
• Experience working with financial reports, expenses, invoices, budgets, or other accounting-related information.
• Proficiency in using office productivity tools such as Microsoft Office Suite, including advanced skills in word processing, spreadsheet management, and presentation software.
• Exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills, enabling effective interaction with executives, colleagues, and external stakeholders at all levels.
• Demonstrated ability to maintain confidentiality, exhibit tact and diplomacy, and handle sensitive information with the utmost discretion.
• Professional demeanor, a positive attitude, and the ability to work autonomously while maintaining a strong sense of teamwork and collaboration.

What we offer

Marposs offers an inclusive and international environment with strong professional and career development opportunities. We also offer the following benefits: