Administrative Assistant

University System of Georgia; Atlanta (GA); On-site; USD 26,000 - 32,000; Full time

Job summary

University System of Georgia is seeking an Administrative Assistant to work at the Georgia Archives Welcome Desk and ODRA (Original Document Reading Area) in Morrow, GA. The role is 40 hours weekly, Tuesday to Saturday, performing front-desk duties and records handling.

The position requires a high school diploma and 1+ year of related experience, with basic Excel and cash register operations. Equal opportunity employer with standard employment policies.

Qualifications

• High School diploma or equivalent; one or more years of related experience required.

Responsibilities

• Welcome, direct, and register patrons.
• Explain policies and procedures to patrons.
• Answer phone.
• Process payments using cash register and credit card machine.
• Maintain assigned computerized databases.
• Retrieve, compile, distribute, and refile records.
• Arrange and rehouse records.
• Assist with monitoring use of original records by patrons.
• Scan and digitally enhance records.
• Provide administrative support as necessary.

Skills

Customer service

Office procedures

Multi-tasking

Written communication

Phone answering

Education

High School diploma or equivalent

Tools

Excel

Cash register

Job description

Job Title: Administrative Assistant

Location: USO-Archives

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 303420

About Us

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Location

5800 Jonesboro Road, Morrow, GA 30260

Job Summary

This is an administrative position that performs administrative work at the Welcome Desk and Original Document Reading Area (ODRA) of the Georgia Archives. The position is 40 hours per week Tuesday to Saturday.

Responsibilities

• 1) Welcome, direct, and register patrons.
• 2) Explain policies and procedures to patrons.
• 3) Answer phone.
• 4) Processes payments using cash register and credit card machine.
• 5) Maintain assigned computerized databases.
• 6) Retrieve, compile, distribute, and refile records.
• 7) Arrange and rehouse records.
• 8) Assist with monitoring use of original records by patrons.
• 9) Scan and digitally enhance records.
• 10) Provide administrative support as necessary.

Required Qualifications

• High School diploma or equivalent;
• One or more years of related experience required.

Preferred Qualifications

Passage of three or more classes in American History and/or Archives.

and/or

Completion of Georgia Archives Institute or similar.

Proposed Salary

$28,679.22

Knowledge, Skills, & Abilities

1. Knowledge of office procedures.
2. Knowledge of customer service principles and practices.
3. Knowledge of basic Excel.
4. Knowledge of the operation of cash register and credit card machine.
5. Knowledge of the purpose and duties of a state archives.
6. Skill in decision making and problem solving.
7. Skill in interpersonal relations.
8. Skill in oral and written communication.
9. Ability to effectively multi-task.
10. Ability to operate a computer with multiple screens.
11. Ability to climb ladders and pull records from overhead.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this organization, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status as required by applicable state and federal laws.

For questions or more detailed information regarding this policy, please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.