Administrative Assistant

Harris County District Attorney's Office; Atascocita (TX); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life Insurance

Long Term Disability

Paid vacation

Job summary

Harris County District Attorney's Office seeks an Administrative Assistant for the Appellate Division to provide comprehensive administrative and legal support. The role includes serving as receptionist, managing electronic case files, and maintaining filing systems to ensure timely handling of direct appeals and related documents.

The position reports to a Bureau Chief and a Division Chief, supports thirteen appellate prosecutors and an intern, and requires strong communication and organization

Qualifications

• High school diploma or GED required.
• Administrative assistant experience required.
• Experience with filing and records management preferred.
• Strong verbal and written communication skills expected.

Responsibilities

• Receive and organize electronic case files and save to the correct folders.
• Maintain tickler files to monitor deadlines and document progress.
• Update the Appellate Division database with oral arguments and opinions.
• Serve as primary contact for callers and visitors.
• Coordinate calendars and meetings for the division.

Skills

Multi-tasking

Verbal and written comms

Organizational skills

Microsoft Office

Reception duties

Education

High school diploma or GED

Administrative assistant experience

Tools

Microsoft Office Suite

Appellate Division database

Electronic filing systems

Record management software

Job description

General Summary

The Administrative Assistant assigned to the Appellate Division reports to one Bureau Chief and one Division Chief provides administrative support to thirteen appellate prosecutors and assists one intern. This position performs a wide range of administrative and legal support duties including serving as a receptionist preparing and formatting legal documents managing correspondence maintaining clerical and electronic filing systems and providing general administrative support. The Administrative Assistant is responsible for maintaining accurate records including electronic files related to direct appeals and ensuring the timely receipt distribution and tracking of correspondence court opinions and other case related materials. When needed the Administrative Assistant assigned to the Appellate Division provides telephone coverage for the Post Conviction Writs PCW Divisions. Administrative Assistant. This position is also responsible for maintaining office supply inventory coordinating office supply orders office equipment and arranging service when necessary.

Duties & Responsibilities

• Receive electronic case files and save them to the appropriate K Drive folders
• Create and maintain tickler files to monitor deadlines and ensure timely completion of required documents
• Download upload organize and maintain records within the Appellate Division folders and the HCDAO main page
• Update and maintain the Appellate Division database including oral arguments opinions hand downs and mandates
• Serve as the primary point of contact for incoming telephone calls and visitors
• Research and review a high volume of filing notices to identify potential appellate files
• Prepare and maintain daily and monthly reports to support division
• Coordinate and maintain the divisions meeting calendar including scheduling meetings and providing administrative support for division activities

Knowledge Skills and Abilities

• Ability to multi task and answer several phone lines
• Strong verbal and written communications skills
• Ability to remain organized and detail oriented
• Proficiency in using Microsoft Office and other computer applications
• Excellent organizational and time management skills

Hours

This is a full time in person position. Days and hours of work are typically Monday through Friday 8:00 am to 5:00 pm. Hours may vary based on the business needs of the department.

Required EducationExperience

• High school diploma or GED required
• Administrative assistant experience

Salary

Salary Starting 2244 hourly 4667520 annually2718 hourly 5653440 annually w College Degree

Benefits

Benefits Harris County offers a competitive and comprehensive benefits package for regular full time employees which includes Medical Dental and Vision InsuranceWellness programsLife InsuranceLong Term DisabilityEmployee Assistance Program EAPTen 10 vacation days per year during the first five years of service increases with tenureEleven 11 County holidays plus 1 floating holidayProfessional development opportunitiesDependent Care and Healthcare Reimbursement Accounts457 Deferred Compensation PlanRetirement pension through the Texas County & District Retirement System TCDRSTransportation assistance through the Metro Ride Sponsor Program