Administrative Assistant

Texas Health Resources; Arlington (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) with match

Paid time off

Health insurance options

Wellness programs

Tuition reimbursement

Student loan repayment

Job summary

Texas Health Resources in Arlington, TX is seeking an Administrative Assistant to support daily operations at the 612 E. Lamar Blvd location.

The role is full-time, Monday–Friday, 8:00am–4:30pm, with emphasis on accurate data entry, strong communication, and reliable office software skills. You will relieve management of routine problems, coordinate with vendors and departments, assist with budgeting, and help with meeting planning.

Qualifications

• High school diploma or equivalent required.
• 2 years of office or healthcare environment experience required.
• Proven proficiency with Microsoft Word, Excel, PowerPoint and PeopleSoft.
• Strong verbal and written communication and interpersonal skills.
• Basic office equipment operation and word processing with spreadsheets.
• Good leadership and organizational abilities.
• Ability to explain problems clearly and give instructions.
• Excellent telephone etiquette and professional correspondence.
• Strong math skills for data collection and analysis.

Responsibilities

• Relieves management of daily operational problems by handling mail and phone inquiries.
• Builds relationships with vendors, customers, or internal departments to complete projects.
• Performs data entry and data collection into department databases; ensure data integrity.
• Drafts or finalizes written correspondence for management review.
• Assists with budgeting processes, including data collection and accounts payable/receivable tracking.
• Participates in events planning and prepares presentation materials for meetings.
• Provides leadership in team projects as needed.

Skills

Office software

Verbal communication

Written communication

Interpersonal skills

Leadership

Telephone etiquette

Data entry

Spreadsheet creation

Time management

Financial data analysis

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

PeopleSoft

Job description

Administrative Assistant

Bring your passion to Texas Health So We Are Better + Together

Work Location: Texas Health Resources, 612 E. Lamar Blvd, Arlington, TX 76011

Work Hours: Full-Time; Monday - Friday from 8:00am to 4:30pm

Department Highlights:

• Gain a sense of accomplishment by contributing to a teamwork environment.

• Receive excellent mentorship, comprehensive training, and dedicated leadership resources.

Qualifications

Here's What You Need:

Education

• H.S. Diploma or Equivalent Required.

Experience

• 2 Years office or healthcare environment Required.

Skills

• Proven office software applications skills (Microsoft Word, Excel, PowerPoint, People Soft, etc.) to support management and operations.

• Strong verbal, written communications and interpersonal skills.

• Basic Office Equipment usage and Word Processing Spreadsheet Creation and familiarity with Desktop Publishing.

• Good Leadership and Organization skills.

• Ability to give instructions and clearly explain problems or situations.

• Excellent telephone etiquette and creation of normal business correspondence - e.g. e-mail, business letters, memos, simple tables and charts.

• Mathematical skills required to collect, manipulate and perform analysis of financial or statistical data.

What You Will Do:

Relieves management of daily operational problems by responding to mail or telephone inquiries or seeking the appropriate personnel for resolution. Builds relationships with vendors, customers or other internal departments in order to complete projects or obtain services. Performs simple research, data collection and/or data entry into databases e.g. time and labor. Responsible for data integrity of unit databases, reports or documents.

Creates routine draft or final written correspondence for management review. Uses advanced software applications e.g. spreadsheets, graphics, databases to collect, manipulate or report information for department projects, meetings or presentations. Participates in documentation development or information research. Responsible for entering information, articles, or reports into department or functional web sites. Responds to routine correspondence not requiring supervisors' attention.

Participates in functional, unit or project budgetary processes by assisting with data collection, reporting/tracking accounts payable/receivables, payroll and analyses. With management approval, has limited funds disbursement authority.

Responsible for researching department payroll issues, time and attendance tracking, equipment oversight, I/S or purchasing activities. Tracks completion schedule or communicate information/instructions for projects.

Responsible for events planning which involves facilities, personnel, travel itineraries, speakers, or scheduling department meetings. Participates in creating or packaging presentation documentation or materials for meetings, education in-service classes or marketing activities. Performs initial analysis of information for staff or management.

Performs in a work leadership role as part of a team project or as a lead person within the department or special committee(s).

Other duties as assigned.

Additional Perks of Being a Texas Health Employee:

Benefits include 401(k) with match, paid time off, competitive health insurance choices, healthcare and dependent care spending account options, wellness programs to keep you and your family healthy, tuition reimbursement, a student loan repayment program and more.

At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, people-first, excellence-driven culture makes THR a great place to work.

Texas Health Corporate Highlights:

At Texas Health Resources, our mission is 'to improve the health of the people in the communities we serve'.

Our award-winning culture is a tribute to our amazing employees. We're thrilled to be a 2023 FORTUNE Magazine's '100 Best Companies to Work For' for the 9th year in a row!

We strive to create an atmosphere of respect, integrity, compassion, and excellence for all. We're committed to diversity in our workforce, and our mission to serve spreads across ethnic, cultural, economic, and generational boundaries. Join us and do your life's best work here!

As part of the Texas Health family and its 28,000+ employees, we're one of the largest employers in the Dallas Fort Worth area. Our career growth and professional development opportunities are top-notch, and our benefits are equally outstanding. Come be a part of our exceptional team as we improve the health of the people in our communities every day. You belong here!

Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.