Administrative Assistant

Randolph United Council; Arizona; Hybrid; USD 25,000 - 33,000; Part time

Job summary

Randolph United Council in Arizona seeks an Administrative Assistant to provide essential administrative and organizational support for day-to-day operations, records management, and communications with staff and community partners.

The role covers scheduling, meeting support, data entry, handling inquiries, and helping coordinate community programs and events, with a focus on confidentiality and professional representation.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support or clerical work preferred.
• Strong organizational and time-management skills.
• Clear written and verbal communication.

Responsibilities

• Provide general administrative support to leadership and staff.
• Answer phones, respond to emails, and direct inquiries.
• Maintain organized digital and physical files and records.
• Assist with scheduling meetings and community events.
• Prepare agendas, sign-in sheets, and meeting notes.

Skills

Organizational skills

Time management

Written and verbal communication

Teamwork

Basic computer skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Randolph United Council is a nonprofit organization founded in 2022 to serve the unincorporated community of Randolph in Pinal County. Our vision is to create a thriving community where residents work together to revitalize homes, support economic development, and build a safe, sustainable future.

Residents of Randolph and individuals with ancestral ties to Randolph will be given preference during the application review process.

The Administrative Assistant plays a vital role in supporting the systems, organization, and communication that help move this work forward.

Position Overview

The Administrative Assistant provides essential administrative and organizational support to Randolph United Council. This role helps keep day-to-day operations running smoothly by managing records, supporting communication, assisting with community programs, and helping put systems and processes in place. The position supports both staff and community-facing activities and serves as a key point of contact for the organization.

Key Responsibilities

Administrative & Office Support

Provide general administrative support to Council leadership and staff

Answer phones, respond to emails, and direct inquiries appropriately

Maintain organized digital and physical files, records, and documentation

Assist with scheduling meetings, interviews, and community events

Prepare agendas, sign-in sheets, and meeting notes when needed

Community & Program Support

Assist with community communications, including flyers, notices, and announcements

Support tracking of community programs, job placements, and participant records

Help coordinate logistics for community meetings, cleanups, and events

Serve as a welcoming point of contact for residents and partners

Data, Reporting & Systems

Enter and update data accurately in spreadsheets or databases

Assist with grant, program, or internal reporting as directed

Help develop and maintain basic administrative systems and workflows

Track supplies, forms, and administrative needs

Professional Representation

Represent Randolph United Council in a positive, respectful, and professional manner

Maintain confidentiality of sensitive information

Support the organization’s mission, values, and community-centered approach

Qualifications

High school diploma or equivalent required

Experience in administrative support, office assistance, or clerical work preferred

Strong organizational and time-management skills

Clear written and verbal communication skills

Basic computer skills (email and microsoft suite products)

Ability to work independently and as part of a team

Commitment to community service and local engagement

Preferred Skills

Familiarity with nonprofit or community-based organizations

Experience supporting programs, grants, or community initiatives

Comfortable working with diverse populations

Bilingual skills a plus (but not required)

Combination of office-based and community-based work

Interaction with residents, staff, partners, and volunteers

May require occasional evening or weekend work for community meetings or events

Schedule & Compensation

Part-time, based on organizational needs

Flexible scheduling may be available

Compensation determined by Randolph United Council’s wage structure