Administrative Assistant

Talentify; Apache Junction (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k) match

Paid time off

Job summary

ELS in Apache Junction, AZ, is seeking an Administrative Assistant to support property operations and guest services. You will greet guests, coordinate with staff, and assist management in delivering professional service.

The role includes processing accounts payable, handling move-ins/outs, and maintaining files. Strong computer skills and a willingness to work a flexible schedule, including weekends, are essential.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Posting of all rents / Must be computer literate
• Move ins and move outs / Reservations
• Sales if licenced / Pay attention to detail is a must
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned by Manager.

Skills

Communication skills

Organizational skills

Computer literacy

Microsoft Word/Excel

Flexible schedule

Education

High School Diploma

Tools

Accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Apache Junction, Arizona.

What you’ll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Posting of all rents / Must be computer literate
• Move ins and move outs / Reservations
• Sales if licenced / Pay attention to detail is a must
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned by Manager.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including:

• medical, dental, and vision plans
• a generous 401(k) employer match
• paid vacations, holidays, and sick time

As an Equal Opportunity Employer, we welcome and thank all applicants.