Administrative Assistant

Diocese of Lansing; Ann Arbor (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

The Administrative Assistant will support the mission and ministry of the Dominican Sisters of Mary, Mother of the Eucharist by providing essential administrative support to ensure the efficient day-to-day operation of the Mission Advancement Office.

This entry-level role is ideal for an organized, detail-oriented individual who enjoys supporting staff, managing administrative tasks, and contributing to a positive office environment.

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• Strong verbal and written communication skills.
• Ability to organize multiple tasks and prioritize effectively.
• Ability to maintain confidentiality and exercise good judgment.
• Strong organization and time management.

Responsibilities

• Answer and direct incoming calls in a professional and courteous manner.
• Assemble presentation materials for donor visits.
• Conduct phone number research.
• Assist with mailings.
• Assist with securing copyright permissions for marketing materials.
• Process card requests in a timely and accurate manner.
• Proofread marketing materials and other communications for accuracy and consistency.
• Assist with coordinating staff meetings and other internal events.
• Support general office projects and special assignments as needed.
• Assist with light kitchen duties, including organizing supplies and maintaining shared areas.

Skills

Verbal and written communication

Organization & time management

Confidentiality & good judgment

Teamwork & collaboration

Problem-solving

Dependability & accountability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About Dominican Sisters of Mary, Mother of the Eucharist:

The Dominican Sisters of Mary, Mother of the Eucharist were formed in 1997 by 4 religious Sisters in response to St. John Paul II’s call for a New Evangelization and renewal of religious life. Through God’s providence, the community has experienced tremendous growth in both numbers and apostolic works. More than 90 Sisters currently serve as Catholic school teachers and administrators in 17 missions across the country and in Rome. Broadening the scope and extending the reach of the apostolate globally, the Sisters are involved in the development of a growing array of professionally developed print and digital resources. Through Openlight Media, they are making religious life visible as well as evangelizing and supporting parents, educators and school leaders in virtue education; healthy development through virtues; Catholic social emotional learning; Catholic culture, identity, and worldview; and so much more. To learn more, visit www.sistersofmary.org .

About the Position:

The Administrative Assistant will support the mission and ministry of the Dominican Sisters of Mary, Mother of the Eucharist by providing essential administrative support to ensure the efficient day-to-day operation of the Mission Advancement Office.

This entry-level role is ideal for an organized, detail-oriented individual who enjoys supporting staff, managing administrative tasks, and contributing to a positive office environment. This position will report to the Executive Director of the Mission Advancement Office.

Key Role Functions and Responsibilities - Includes but is not limited to:

• Answer and direct incoming calls in a professional and courteous manner.
• Assemble presentation materials for donor visits
• Conduct phone number research
• Assist with mailings
• Assist with securing copyright permissions for marketing materials
• Process card requests in a timely and accurate manner
• Proofread marketing materials and other communications for accuracy and consistency
• Assist with coordinating staff meetings and other internal events
• Support general office projects and special assignments as needed
• Assist with light kitchen duties, including organizing supplies and maintaining shared areas to help ensure a welcoming, organized, and professional office environment

Qualifications, skills, knowledge:

• High school diploma or equivalent required
• Previous office, customer service or volunteer experience is a plus
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Strong verbal and written communication skills
• Ability to organize multiple tasks and prioritize effectively
• Ability to maintain confidentiality and exercise good judgment
• Organization and time management
• Teamwork and collaboration
• Problem-solving
• Dependability and accountability

Physical Requirements

• Ability to sit, stand, and move throughout the office during the workday
• Ability to lift and transport office supplies and mailing materials up to 25 pounds occasionally

As a non-profit, we offer a competitive salary and great benefits. Benefits include but are not limited to: