Administrative Assistant

Equity LifeStyle Properties; Alpine Lake (WV); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k) match

Paid vacations

Paid holidays

Sick time

Job summary

Equity LifeStyle Properties is seeking an Administrative Assistant to oversee daily property administration operations in Corinth, NY. The role includes handling customer relations, forms, AP/AR, petty cash, and supervising staff to maintain high service standards.

You will coordinate paperwork, manage the reception area, liaise with management, and prepare customer communications. The position requires a bachelor’s degree or equivalent experience and 2+ years in office management.

Qualifications

• Bachelor’s degree, or the equivalent combination of education and experience.
• 2+ years of experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.).
• Excellent written and verbal communications skills.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Basic computer literacy; proficiency with Microsoft Office Suite preferred.

Responsibilities

• Coordinate preparation of paperwork.
• Serve as first point of contact for customer-related issues and management investigations.
• Manage reception area and communications (phone and mail).
• Collaborate with management to present a professional company image.
• Liaise between customers and management on property issues.
• Prepare customer correspondence as required.
• Attend training sessions as requested.
• Maintain accurate office files.
• Perform weekly office inspections.
• Assist Property Manager with special projects and other duties.

Skills

Bachelor’s degree

Office management

Mail processes

Written & verbal communications

Organizational skills

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Corinth, New York.

What you’ll do:

The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants.

Your job will include:

• Coordinate preparation of paperwork.
• Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America’s work order system.
• Manage the reception area to ensure effective internal and external telephone and mail communications.
• Work closely with management to develop an integral team that effectively represents the company’s quality and professionalism.
• Act as a liaison between customers and management regarding property-related issues.
• Prepare customer correspondence as required.
• Attend and participate in training sessions as requested.
• Maintain office files with current and accurate information.
• Perform weekly office inspections.
• Assist Property Manager with special projects and perform other duties as assigned.

Experience & skills you need:

• Bachelor’s degree, or the equivalent combination of education and experience.
• 2+ years of experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.).
• Excellent written and verbal communications skills.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Basic computer literacy; proficiency with Microsoft Office Suite preferred.

Benefits:

• medical, dental, and vision plans
• a generous 401(k) employer match
• paid vacations, holidays, and sick time

Estimated compensation for this position in the states of CA, CO, IL, MD, MN, NY, and WA is: Hourly: $17.50 - $20.00 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

As an Equal Opportunity Employer, we welcome and thank all applicants.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

Equity LifeStyle Properties (NYSE: ELS) is the leading operator of Manufactured Home Communities, RV Resorts and Campgrounds in North America. Our appealing properties, located in the most desirable regions of the country, offer a variety of homes and camping options to meet a wide range of customers' needs. ELS has a strong national presence with more than 400 communities and resorts in 32 states and British Columbia and a team of more than 4000 employees.