Administrative Assistant

Thrivent; Alexandria (MN); On-site; USD 23,000 - 32,000; Part time

Job summary

Thrivent in Alexandria, MN is seeking an Administrative Assistant to support three practices. The role involves answering phones, greeting members, handling mail, ordering supplies, and using Thrivent Financial computer systems to support client relations.

This is a part-time, W2 position at 24 hours per week, three days. The successful candidate will have strong computer skills (Word, Excel, PowerPoint) and the ability to manage multiple tasks with discretion.

Qualifications

• Prior admin/secretarial experience preferred.
• Proficiency with Microsoft Office.
• Ability to handle confidential information.

Responsibilities

• Answer incoming phone calls and respond to requests for information.
• Maintain office supplies and process mail.
• Prepare routine correspondence, reports, and standard projects.
• Support programs and administrative tasks as needed.
• Schedule meetings for Financial Advisors and update CRM with contacts.
• Assist with preparation and follow-up for client meetings.

Skills

Admin support

Multitasking

Communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Summary

This position provides administrative support to three practices in the Alexandria. This role is critical to member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by multiple financial advisors.

This is a W2 position, compensating $20. This position is part-time, 24 hours, 3 days a week.

Job Description

Position Roles/Responsibilities/Accountabilities

• Handles incoming telephone calls to and responds to requests for information
• Performs routine administrative duties such as maintaining office supplies and processing mail
• Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
• Supports projects, administration of various programs, and processing functions as needed
• Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Advisors
• Update the contact management system with client/member contact and preference information
• Assist Financial Advisors in the preparation and follow up for the client/member meetings
• Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
• Completes other miscellaneous tasks as assigned

Position Qualifications

• Previous administrative/secretarial experience desired
• Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
• Ability to maintain integrity of sensitive/confidential information
• Basic understanding of our products and services, and Thrivent Financial

Competencies

• Planning/Organizing
• Customer Focus
• Communication
• Interpersonal Skills
• Teamwork and Collaboration
• Adaptability/Flexibility

External/Internal Dependencies

• Must be able to work with all roles of the teams
• Must be able to represent the organization in work with external clients
• Must be able to cultivate and maintain relationships with outside organizations

As part of the recruiting/hiring/contracting process, a verification of a candidate’s background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.