Administrative Assistant

Dekker; Albuquerque (NM); On-site; USD 38,000 - 48,000; Full time

Job summary

Dekker is seeking an Administrative Assistant to join our Interior Design Studio. The Administrative Assistant serves as the first point of contact for vendors and product representatives while managing the materials library and providing administrative and project support for Studio leadership and project teams.

This role emphasizes creating a welcoming office, assisting designers with project organization, coordinating product representative visits, continuing education events, materials

Qualifications

• Excellent verbal and written communication.
• Interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures (recordkeeping and filing).
• Willingness to learn new software, processes, and skills.
• High School Diploma or equivalent with two years’ relevant office experience.

Responsibilities

• Performs administrative and clerical support tasks.
• Organizes and schedules product rep visits and continuing education events.
• Retrieves information from records, email, reports, and other documents; prepares summaries as needed.
• Assists with front desk operations as needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates travel, meetings, and appointments for managers or supervisors.
• Answers and transfers phone calls in support of front desk staff when needed.
• Welcomes and directs visitors and clients as needed.
• Maintains office and interior design materials library supplies and coordinates samples ordering and returns.
• Connects with Studio leadership and project teams to provide support.
• Identifies progress, accomplishments, challenges, and support needed to complete responsibilities.

Job description

Dekker is seeking an Administrative Assistant to join our talented Interior Design Studio. The Administrative Assistant serves as the first point of contact for vendors and product representatives while managing the materials library and providing administrative and project support for Studio leadership and project teams.. This role is responsible for creating a welcoming and professional office experience, assisting designers with project organization, product representative visits, continuing education events, materials management, and resource and financial management support. This role will also include occasional support for front desk operations. The ideal candidate is highly organized, detail-oriented, customer-focused, and willing and able to manage multiple priorities in a collaborative design environment.

Dekker offers competitive benefits and salary packages based on education and experience.

Responsibilities

• Performs administrative and clerical support tasks
• Organizes and schedules product rep visits and continuing education events
• Retrieves information as requested from records, email, reports, and other related documents; prepares written summaries of data when needed
• Assists with front desk operations as needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Answers and transfers phone calls in support of front desk staff when needed, screening when necessary
• Welcomes and directs visitors and clients in support of front desk staff when needed
• Maintains office and Interior Design Materials Library supplies and coordinates materials samples ordering and returns
• Connects directly with Studio leadership and project teams to provide support where able
• Identifies and communicates out progress, accomplishments, challenges, and support needed to complete responsibilities

Requirements

• Excellent verbal and written communication skills
• Demonstrated interpersonal and customer service skills
• Proficient in Microsoft Office Suite and related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Willingness to learn new software, processes, and skills, and offer suggestions for workflow improvements over time
• High School Diploma or equivalent plus two years’ previous relevant office administrative experience desired

Dekker is a team of designers, planners, architects, and engineers, intent on creating passion for the built environment through our work. We believe that architecture and design can be transformational and that it must serve more than just a functional role. It should inspire, protect, delight, and empower users and entire communities. We believe the most innovative designs are created through a multi-faceted perspective of places, people, and their processes. Collaboration, empathy, and understanding, combined with passion and expertise can shape our experiences and our environments. We strive to tune our ability to see things through the eyes, hearts, and minds of our clients. If you think your vision, passion, and experience would enhance ours, we’d love to meet you.

EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, and any other protected class under state or federal law