Administrative Assistant

Hubbell Incorporated; Aiken (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

Hubbell Incorporated is seeking an Administrative Assistant to support executives with calendar management, travel planning, and daily clerical tasks. You will handle communications, organize records, and assist with reports and presentations in a fast-paced office environment.

The ideal candidate has 3–6 years of administrative experience, strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word, Teams), and excellent organizational and communication abilities, with a commitment to

Qualifications

• High School Diploma.
• 3-6 years of administrative experience (required).
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Strong organizational and communication skills.
• Ability to manage schedules and tasks under pressure.
• Confidential handling of sensitive information.

Responsibilities

• Arrange and manage appointments, meetings, and conferences for senior executives, including travel planning and accommodation.
• Handle incoming and outgoing communications such as emails, phone calls, and written communications.
• Maintain and organize records, documents, and files, both physical and digital, for easy retrieval.
• Assist in the coordination of special projects as needed.
• Monitor and replenish office supply inventories.
• Submit and reconcile expense reports.
• Maintain calendar, daily schedule, and prioritize meeting requests for manager(s).
• Establish and maintain effective working relationships at all levels of the organization.
• Collaborate with other departments to support projects.
• Address and resolve administrative issues, inquiries, and requests from employees and external contacts.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Word

Teams

Education

High School Diploma

Associate degree preferred

Job description

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The Administrative Assistant is responsible for supporting the organization, it’s managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, maintaining the organization of the office. This role involves providing general support to visitors, developing, and maintaining filing systems, and creating reports and presentations.

#LI-SL1

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by:

• Arranging and managing appointments, meetings, and conferences for senior executives, including travel planning and accommodation
• Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism
• Maintaining and organizing records, documents, and files, both physical and digital, ensuring easy retrieval
• Assisting in the coordination of special projects as needed
• Monitoring and replenishing office supply inventories
• Keeping the manager informed of account status, authorizing expenditures, and identifying cost effective alternatives.
• Maintaining calendar, preparing daily schedule, and prioritizing meeting requests for manager(s).
• Establishing and maintaining effective working relationships at all levels of the organization.
• Submitting and reconciling expense reports
• Collaborating with other departments to support special projects, events, and initiatives
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
  

What will help you thrive in this role?

• High School Diploma
• Proficient in Microsoft Office Suite -Outlook, Excel, PowerPoint, Word, Teams (required)
• Associate’s Degree preferred
• 3-6 years of previous Customer Service, Support or Administrative experience (required)
• Possess excellent organizational and communication skills, enabling you to manage complex schedules and tasks effectively.
• A quick thinker and problem solver who can effectively address challenges and make sound decisions under pressure.
• Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.
• Comfortable working in a fast-paced environment with the ability to manage multiple tasks and priorities simultaneously with a high degree of accuracy.
• A strong team player with a willingness to contribute wherever needed to achieve collective goals.
  

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Utility Solutions

Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications. HUS provides the critical components that allow the grid to reliably transmit and distribute energy, as well as the communications and controls technologies to make the grid smarter and more flexible.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

The above summary of position responsibilities and requirements is not intended, and should not be construed, to be an exhaustive list of duties, skills, efforts, physical requirements, or working conditions associated with the position. It is intended to be an accurate reflection of those principal position elements essential for making decisions related to position performance, employee development, and compensation.