Business Office Assistant

THEMEADOWS in; Fargo (ND); On-site; USD 34,000 - 37,000; Full time

Job summary

PACS in Fargo, ND is hiring an administrative assistant to maintain daily clerical operations at our facility. You will follow supervisor schedules, prepare minutes, manage supplies, and support inter-department coordination in a fast-paced environment.

The role requires strong reading/writing skills, 40 wpm typing, and proficiency with Excel. Expect attention to resident privacy and adherence to policies while contributing to community relations.

Qualifications

• Must possess a high school diploma or GED.
• Ability to read, analyze, and interpret general business materials.
• Must type a minimum of 40 words per minute.
• Proficiency in Excel preferred.

Responsibilities

• Receive and follow schedule from your supervisor and as outlined in established policies and procedures.
• Assist in organizing, planning and directing administrative activities.
• Maintain minutes of meetings and file as necessary.
• Serve as a key representative of the community and contribute to community relations.
• Perform clerical and accounting functions such as cash receipts and ancillary data.
• Develop and maintain good rapport with inter-department personnel.
• Record incidents/accidents and file per policies.
• Assist in administrative studies and projects as assigned.
• Ensure adequate supplies and equipment are on hand.

Skills

Reading skills

Written communication

Verbal communication

Problem solving

Time management

Education

High school diploma or GED

Tools

Excel

10-key calculator

Office machines

Job description

Wage $25 - $27

General Purpose The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that proper administrative procedures are maintained at all times.

Essential Duties

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings. File as necessary.
• Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community
• Performs clerical, accounting functions such as cash receipts and ancillary data
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
• Assist in recording all incidents/accidents. File in accordance with established policies and procedures.
• Assist in administrative studies and projects as assigned or that may become necessary.
• Ensure that an adequate supply of office supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Supervisory Requirements

This position has no supervisor responsibilities.

Qualification Education and/or Experience

Must possess, as a minimum, a high school diploma or GED.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures such as cash receipts and ancillary data
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

• Proficiency in Excel is preferred
• Must be able to type a minimum of 40 words per minute and use a 10-key calculator
• Must have knowledge of office machines and equipment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making.

In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic.

Employment decisions are based on qualifications, merit, and business needs.