Administrative Asisstant-Guidance

Edmunds Middle School; Burlington (VT); On-site; USD 42,000 - 54,000; Full time

Job summary

Edmunds Middle School in Burlington, VT is seeking an Administrative Assistant to support the Guidance Team and Building Administrator. This role handles registrar duties and maintains accurate attendance records for all students.

The position requires discretion, professional conduct, and strong communication skills to interact with staff and the community. It is a deadline-driven, fast-paced school environment with various administrative tasks.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 2+ years of administrative support experience; 3–5 years preferred.
• Proficient with Microsoft Office, Google Workspace, and cloud computing; strong written and verbal skills.

Responsibilities

• Provide administrative support to the Guidance Team and Building Administrator.
• Maintain student attendance records and registrar duties with accuracy.
• Schedule, communicate, and prepare reports; handle inquiries with discretion and confidentiality.
• Create and update procedures for administrative tasks and maintain records per guidelines.
• Operate office equipment and support data entry, filing, and correspondence.

Skills

Microsoft Office

Google Workspace

Cloud computing

Verbal communication

Written communication

Confidentiality

Data entry

Office equipment

Independent work

Education

High School Diploma

Associate or Bachelor's Degree

Tools

Multi-line phones

FAX machines

Copy/Scanner equipment

Intercom system

Security systems

Job description

Starting Date: Immediately

Job Description

The role of the Administrative Assistant is to provide administrative support to the Guidance Team and Building Administrator. The Administrative Assistant ensures the effective and efficient operation of a school by filling the roll of registrar and keeping acurate records on attendance of all students. This is a deadline-driven, goal-oriented role, providing support to the Guidance staff. This position involves a great deal of interfacing with community members and therefore requires diplomacy, tact, and professional conduct.

The Essential Functions of this position include

• Support Building Administrator in all activities including scheduling, communications, research, reports.
• Respond to a variety of inquiries from a variety of internal and external parties. Use discretion when discussing all school affairs and maintain a high level of confidentiality.
• Exercise judgment in prioritizing items to be brought to the attention of the Building Administrator.
• Create and update procedures for accomplishing administrative support tasks.
• Maintain manual and electronic document files and records for ensuring accuracy and providing historical references in accordance with established administrative guidelines and legal requirements.
• Perform routine office functions such as computer operation, filing, collating, producing materials, computing data and data entry. In charge on enrolling all students and maintaining student records with up to date data.
• Attend scheduled staff/faculty meetings and training as needed/requested.
• Attendance in accordance with established days/hours of work.
• Perform other tasks and duties as appropriate and/or assigned.

The required education and experience for this position include

• Education:
• Minimum Required: High School Diploma or Equivalent
• Preferred: Associate or Bachelor’s Degree
• Certification Preferred:
• Experience:
• Minimum Required: 2 years of increasingly responsible administrative support work
• Preferred: 3-5 Years of office administrative experience
• List Specific Skills And/Or Abilities Required:
• Highly proficient in the use of technology, particularly in computer programs such as, but not limited to, email, Microsoft Office, Google Workspace, and cloud computing.
• Experienced in the use of various office machines and equipment (multi-line phones, FAX machines, copy/scanner functions, intercom, and security systems).
• Excellent verbal and written communication skills, including skilled use of grammar, demonstrating the ability to write correspondence, memos & reports.
• Ability to read and comprehend instructions, correspondences, and memos.
• Ability to effectively present information in one-on-one and group situations to students, staff, and others.
• Assimilates new information quickly and efficiently.
• Demonstrate sound judgment, discretion & decorum when interacting with students, staff & public.
• Ability to work independently in a fast-paced environment.

Equal Opportunity: The Burlington School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Administrative Asisstant-Guidance

Burlington School District Edmunds Middle School - Burlington, Vermont Open in Google Maps

Job Details

Job ID: 5954515

Application Deadline: Posted until filled

Posted: Yesterday

Job Description

The role of the Administrative Assistant is to provide administrative support to the Guidance Team and Building Administrator. The Administrative Assistant ensures the effective and efficient operation of a school by filling the roll of registrar and keeping acurate records on attendance of all students. This is a deadline-driven, goal-oriented role, providing support to the Guidance staff. This position involves a great deal of interfacing with community members and therefore requires diplomacy, tact, and professional conduct.

The Essential Functions of this position include

• Support Building Administrator in all activities including scheduling, communications, research, reports.
• Respond to a variety of inquiries from a variety of internal and external parties. Use discretion when discussing all school affairs and maintain a high level of confidentiality.
• Exercise judgment in prioritizing items to be brought to the attention of the Building Administrator.
• Create and update procedures for accomplishing administrative support tasks.
• Maintain manual and electronic document files and records for ensuring accuracy and providing historical references in accordance with established administrative guidelines and legal requirements.
• Perform routine office functions such as computer operation, filing, collating, producing materials, computing data and data entry. In charge on enrolling all students and maintaining student records with up to date data.
• Attend scheduled staff/faculty meetings and training as needed/requested.
• Attendance in accordance with established days/hours of work.
• Perform other tasks and duties as appropriate and/or assigned.

The required education and experience for this position include

• Education:
• Minimum Required: High School Diploma or Equivalent
• Preferred: Associate or Bachelor’s Degree
• Certification Preferred:
• Experience:
• Minimum Required: 2 years of increasingly responsible administrative support work
• Preferred: 3-5 Years of office administrative experience
• List Specific Skills And/Or Abilities Required:
• Highly proficient in the use of technology, particularly in computer programs such as, but not limited to, email, Microsoft Office, Google Workspace, and cloud computing.
• Experienced in the use of various office machines and equipment (multi-line phones, FAX machines, copy/scanner functions, intercom, and security systems).
• Excellent verbal and written communication skills, including skilled use of grammar, demonstrating the ability to write correspondence, memos & reports.
• Ability to read and comprehend instructions, correspondences, and memos.
• Ability to effectively present information in one-on-one and group situations to students, staff, and others.
• Assimilates new information quickly and efficiently.
• Demonstrate sound judgment, discretion & decorum when interacting with students, staff & public.
• Ability to work independently in a fast-paced environment.

Equal Opportunity: The Burlington School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Position Type: Regular Full-Time

Equal Opportunity Employer

Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.

Contact Information

• John Fontaine , Associate Director Human Resources
• 150 Colchester Ave.
• Burlington, Vermont 05401
• Phone: [phone]
• Email: [e-mail]

Map

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