Administrative and Project Coordinator

Chester County Bar Association; West Chester (Chester County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health and life insurance

401(k) retirement plan

Parking included

Job summary

The Chester County Bar Association seeks an Administrative and Project Coordinator to manage front desk operations, member services, and multiple projects in a busy office in West Chester, PA.

This full-time, in-person role offers a 35-hour workweek, comprehensive benefits, and opportunities to interact with members, judiciary, and local associations while coordinating Law Day, education programs, and annual publications.

Qualifications

• Two+ years of experience in a similar role
• Experience with Microsoft Office (Outlook, Excel, Word)
• Ability to manage multiple deadline-sensitive projects
• Willingness to work evenings or weekends occasionally
• In-person work required

Responsibilities

• Welcome members and visitors at front desk and route inquiries
• Coordinate Law Day and Law Related Education programs
• Assist with Membership Directory, mailings, events and publications
• Track deadlines and communicate with participants
• Support the Executive Director and staff in daily tasks

Skills

Microsoft Office

Deadline management

Customer service

Communication

Tools

Canva

PowerPoint

Job description

The Chester County Bar Association is seeking a new Administrative and Project Coordinator.The Association has 1,000 members and is a volunteer organization that serves its member attorneys, collaborates with the local judiciary, and interacts with the state bar association and other local associations. This position is ideal for an organized, service-oriented professional who enjoys interacting with people while managing multiple projects and deadlines. The Coordinator serves as the primary point of contact at the CCBA office and takes ownership of several recurring programs and administrative projects.

DUTIES AND RESPONSIBILITIES

1. Front Desk and Member Service

• a.Welcome members and visitors.
• b.Answer and route calls.
• c.Respond to general inquiries.
• d.Process Lawyer Referral Service requests.
• e.Coordinate room rentals and depositions.

2. Project and Program Coordination

• a.Coordinate Law Day.
• b.Administer the Law Related Education and Fee Dispute programs.
• c.Coordinate the publication of the Annual Report
• d.Assist with the Membership Directory, mailings, events, and other assigned projects.
• e.Track deadlines and communicate with participants.

3. Administrative Support

• a.Support the Executive Director and other staff.
• b.Conduct research, proofread materials, and prepare correspondence.
• c.Take board minutes when requested.
• d.Process incoming and outgoing phone calls and mail.Greet visitors.

4. Office and Publication Support

• a.Coordinate food and beverages for meetings. Prepare rooms for meetings and events.
• b.Serve as backup for the Law Reporter.
• c.Assist with basic website and publication updates.

5. Other duties as assigned

REQUIRED

• Experienced using Microsoft Office (Outlook, Excel, Word)
• Ability to manage multiple deadline-sensitive projects simultaneously
• Desire to work in a busy environment while maintaining a positive demeanor – be the ‘Director of First Impressions’ to our members and customers
• Willingness/ability to work evenings or weekends, as necessary (late afternoon and evening events on limited occasions (less than 5%))
• Two or more years of experience in similar role in a business setting
• Work in-person

PREFERRED

• Experience with membership database management
• Experience with Canva and PowerPoint

COMPENSATION

Annual salary ($40,000 - $48,000) depending on experience and qualifications

Health, Life insurance benefits

401 K Retirement Plan with employer contribution

Parking included (Chestnut Street Garage in West Chester)

This is an in-person role working full time (35 hours per week) at the CCBA building in West Chester, PA.

Normal working hours are Monday through Friday, 8:30am-4:30pm.

Applicants will be expected to have the names, addresses and telephone numbers of three (3) professional references available upon request.

Applicants must be willing to undergo a background check.

The Chester County Bar Association is an equal opportunity employer, dedicated to a policy of non-discriminatory employment on any basis including race, creed, color, age, sex, religion, national origin, disability, veteran status, or sexual orientation.