Administrative and Operations Coordinator

Akcenter; Anchorage (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative and Operations Coordinator to ensure efficient office management and operational support. This role involves managing the BambooHR database, supporting hiring processes, and providing finance support through data entry for payroll and accounts payable. The position is pivotal for maintaining office compliance and operational efficiency. The organization is committed to inclusivity and encourages individuals from diverse backgrounds to apply, fostering a supportive environment for professional growth and development.

Benefits

Professionelle Entwicklungsmöglichkeiten

Generöse Sozialleistungen

Flexible Arbeitszeiten

Qualifications

• Erfahrung im Büromanagement und in der Verwaltung.
• Fähigkeit, mehrere Prioritäten mit Flexibilität zu managen.

Responsibilities

• Verwaltung der Bürokommunikation und -abläufe.
• Unterstützung bei der Personalbeschaffung und -einstellung.

Skills

Büromanagement

Organisationsfähigkeiten

Kommunikationsfähigkeiten

Microsoft Office Suite

BambooHR

HR-Administration

Education

Bachelorabschluss oder gleichwertige Erfahrung

Tools

BambooHR

MS Office Suite

Google Suite

Job description

Job Title: Administrative and Operations Coordinator

Reports to: Co-Executive Director

Status: Full-time, Non- Exempt

Salary: $24-$28

Location: Dena’ina Lands; Anchorage, Alaska- Office based position

Position Overview:

The Administrative and Operations Coordinator ensures efficient office management, human resources administration, and operational support for The Alaska Center, The Alaska Center Education Fund, Our Home Our Future, and associated fiscal sponsorships. This role runs the BambooHR database, manages day-to-day office operations, supports hiring and onboarding processes, and ensures staff have the tools and resources they need. The position also provides finance support through data entry for payroll, accounts payable, and other bookkeeping tasks in coordination with the Finance and Accounting Manager.

Organization Overview Office-based

The Alaska Center envisions a thriving, just, and sustainable Alaska for future generations. We engage, empower, and elect Alaskans to stand up for clean air and water, healthy communities and a strong democracy. In partnership with our sister organization, The Alaska Center Education Fund, we achieve our vision through youth engagement and leadership development, community organizing and mobilization, and supporting leaders who champion our values.

We are committed to supporting, centering, and working with Black, Indigenous, and People of Color, Working-Class and Low-Income people, Women, LGBTQIA2+ people, and Disabled people in addressing the many crises that impact us. We strongly encourage people with these identities or members of other marginalized communities to apply.

Key Responsibilities Include But Are Not Limited to the Following:

Office and Operations Management

• Serve as the first point of contact for visitors, volunteers, partners, and supporters.
• Manage office communications, including info@, jobs@, and officeadmin@ inboxes, and office phone systems.
• Oversee office supply procurement, kitchen inventory, and general office cleanliness.
• Handle mail distribution, check processing, merchandise inventory, and storage management.
• Provide administrative support: meeting notes, file digitization, data entry, printing, mailing, and errands.
• Manage multiple databases including Bamboo HR.

Human Resources and Benefits Management

• Administer and maintain BambooHR database with accurate and up-to-date staff records.
• Support hiring processes, including advertising jobs , coordinating applications, and onboarding new hires.
• Administer employee benefit plans (medical, dental, 401(k), HSA), ensuring ACA/ERISA compliance.
• Manage insurance claims (Unemployment, Workers' Compensation) and provide risk management support to leadership.
• Ensure compliance with personnel policies and federal/state labor regulations.

Finance and Administrative Support

• Provide data entry support for payroll and accounts payable processes.
• Assist the Finance and Accounting Manager with donation entry and general bookkeeping tasks.
• Support preparation of financial reports and maintain administrative data systems.
• Support administrative needs of Co-Executive Directors

Operational Compliance and Efficiency

• Maintain operational records related to HR, office procedures, and compliance.
• Implement and oversee adherence to office protocols and standard operating procedures.
• Collaborate with the Finance and Accounting Manager on cross-functional projects requiring financial data and operational coordination.
  • Data/payroll entry
  • Filing
  • Supporting internal controls

Other Duties:

• Support special projects, team initiatives, and additional tasks as assigned by leadership.

Skills and Qualifications:

• Experience with general office management and operations.
• Strong organizational and planning abilities.
• Excellent communication skills, with experience supporting remote teams.
• Proficiency in Microsoft Windows, MS Office Suite, Google Suite.
• Experience in BambooHR or similar software.
• Ability to lift up to 25 pounds to stock organization’s supplies.
• Demonstrated ability to manage multiple priorities with flexibility and professionalism.
• Experience in HR administration, including benefits management and onboarding.
• Interest and skills in supporting individuals' leadership growth.
• Commitment to The Alaska Center and The Alaska Center Education Fund’s mission and values of equity, community, accountability, impact, and respect.

Salary, benefits, inclusion: Salary within range is dependent on experience, with a generous and competitive benefits package. All The Alaska Center staff have access to professional development opportunities, including training. The Alaska Center is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.