Administrative and Laboratory Assistant

Intertek Building & Construction; Santa Fe Springs (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Disability

401(k) with company match

Generous vacation / sick time (PTO)

Tuition reimbursement

Job summary

Intertek Building & Construction in Santa Fe Springs, CA is seeking an Administrative and Laboratory Assistant to support both laboratory testing and office tasks within the PSI team.

The role involves performing laboratory testing, operating equipment, preparing MS Office documents, handling billing support, coordinating with field operations, and maintaining timesheets; strong typing, communication and organizational skills are essential.

Qualifications

• High School Diploma or GED required, Bachelor's preferred.
• Proficiency in Word and Excel required.
• Strong communication, prioritization and organization skills.
• Ability to work independently in a fast-paced environment.
• Basic math, calculator and computer skills.

Responsibilities

• Perform laboratory testing under general supervision.
• Operate testing equipment and report data.
• Create documents and spreadsheets using MS Office; perform office duties.
• Assist with end of month billing, proposals and accruals.
• Coordinate with field operations and prepare work orders.
• Monitor timesheets for hourly field employees.

Skills

Communication skills

Multitasking

Time management

Independent work

Problem solving

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Office software

Job description

Job Description

Administrative and Laboratory Assistant – Santa Fe Springs, CA Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative and Laboratory Assistant to join our Professional Service Industries (PSI) team in Santa Fe Springs, California. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry. Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities. Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for? The Administrative and Laboratory Assistant is responsible for providing laboratory and administrative support to technical and management staff. Shift/Schedule: Monday-Friday, 8-5.

Salary & Benefits Information:

The base wage or salary range for this position is $20 - $30/HR. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

When working with Intertek you can expect benefits including:

• medical
• dental
• vision
• life
• disability
• 401(k) with company match
• generous vacation / sick time (PTO)
• tuition reimbursement

What you’ll do:

• Perform a variety of laboratory testing under general supervision.
• Operate testing equipment and conduct testing (example: soil, concrete or other) and provide assessment of data through reporting.
• Work utilizing standards, specifications, and diagrams.
• Maintain and calibrate standard equipment.
• Create various documents, spreadsheets, etc. utilizing Microsoft Office software and perform general office duties, including faxing, copying, mailing, filing, etc.
• Assist with end of month billing, proposals, projects, accruals Accounts Receivable, Collections.
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions.
• Understands and uses effective research methodologies to identify and qualify potential clients.
• Monitor and maintain information on research made and possible leads and communicate to Operations Management.
• Coordinate with field operations and drilling crews.
• Prepare work orders for field operations.
• Monitor timesheets for hourly, field employees.

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• High School Diploma or GED equivalent
• Experience in Microsoft Word and Excel
• Excellent communication skills (both verbal and written) as well as prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames Must have basic math, calculator, and computer skills

Preferred Qualifications:

• Bachelor's Degree
• Minimum of 1 years' experience in an Administrative or Laboratory role
• Experience in Accounts Payable, Accounts Receivable and/or Billing
• Experience working in the construction / civil engineering industry
• Experience dispatching and/or scheduling field personnel