Administrative and Financial Specialist

Alfa Laval Mid Europe GmbH; Houston (TX); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Alfa Laval Inc. in Houston, TX, is seeking an Administrative and Financial Specialist to ensure smooth office operations while maintaining the company’s financial health. This onsite role reports to the CFO/CEO and involves supporting budgets, cash flow analysis, and invoicing.

Ideal candidates have a bachelor’s degree and 3+ years in finance/office management with strong communication and organizational skills, plus proficiency in MS Office and accounting software.

Qualifications

• Bachelor’s degree required.
• 3+ years in finance/office management/booking.
• Excellent verbal and written communication skills.
• Bookkeeping experience.
• Strong interpersonal and customer service skills.
• Financial background with balance sheet, P&L understanding.

Responsibilities

• Processes order entries, invoices, and purchase orders with accuracy.
• Maintains electronic filing systems per company protocols.
• Addresses administrative inquiries with timely solutions.
• Manages accounting records and credit procedures.
• Collaborate with CFO and CEO on budgets.
• Conducts cash flow analysis and prepares forecasts.
• Coordinates shipment of spare parts and ensures invoicing.
• Oversees office supplies and general administration.
• Maintains transaction records with accounting department.

Skills

Communication skills

Organizational skills

Problem solving

Independent worker

Customer service

Education

Bachelor's degree in related field

Tools

Microsoft Office

Accounting software

Job description

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About the job

The Administrative and Financial Specialist facilitates the efficient operation of Alfa Laval Inc. The Administrative and Financial Manager is responsible for the smooth day-to-day operation of the office while maintaining financial health of the company. This dual role combines administrative leadership with bookkeeping duties to support efficient business operations, ensure financial accuracy, and provide excellent internal support to the team. This is an onsite position located in Houston, TX.

As a part of the team, you will:

• Processes order entries, invoices, and purchase orders with accuracy and efficiency.
• Maintains and organizes electronic filing systems in accordance with company protocols.
• Addresses and resolves administrative inquiries, providing timely and effective solutions.
• Manages accounting records and oversees credit management procedures.
• Collaborate with the CFO and CEO in the development and monitoring of financial budgets.
• Conducts cash flow analysis and prepares financial forecasts.
• Coordinates the shipment of spare parts and ensures proper invoicing.
• Oversees office supply inventory, invoice processing, and general office administration.
• Maintains comprehensive transaction records, working closely with the accounting department.

What you know:

• Bachelor’s degree in related field.
• Minimum three years of experience in a financial environment/office management/booking role.
• Excellent verbal and written communication skills.
• Bookkeeping experience.
• Excellent interpersonal and customer service skills.
• Financial background with understanding of balance sheet, P&L and related financial items.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Experience in a small-to-medium business environment.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioural traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

What’s in it for you?

• Competitive salary and full benefits package, including medical/dental/vision/life, 401(k) plan, and more.
• Base salary for this role is typically between $70,000.00 to $85,000.00.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.